Legal Billing Specialist

CV Resources is partnering with a well-established professional services organization in Chicago to identify a Legal Billing Specialist to join its accounting team. This position is responsible for the accurate and timely preparation and processing of client invoices in accordance with client billing guidelines, attorney instructions, contractual requirements, and internal policies.The Legal Billing Specialist will work closely with attorneys, legal assistants, and other internal stakeholders to support the organization’s revenue cycle and ensure invoices are accurate, compliant, and delivered on schedule.The ideal candidate will have general accounting or billing experience, strong attention to detail, excellent organizational skills, and the confidence to proactively communicate with attorneys and support staff to resolve billing questions and discrepancies.Key ResponsibilitiesGenerate and process prebills according to established procedures and billing timelinesReview and interpret client billing instructions, fee agreements, and applicable billing requirementsFollow client-specific billing guidelines and internal policies to ensure invoice compliancePrepare, finalize, and distribute accurate and timely client invoicesProcess electronic invoices (e-billing) in accordance with client and vendor requirementsMaintain accurate billing instructions and client-specific details within the accounting/billing systemResearch, troubleshoot, and resolve billing discrepancies and invoice issuesPartner with attorneys, legal assistants, and other internal teams to obtain clarification and resolve billing questionsRespond to inquiries regarding billing and payment history, time and expense entries, and other basic financial informationAssist with identifying and resolving issues that may delay or prevent successful invoice submission or paymentMaintain strict confidentiality of client and company financial informationParticipate in training and professional development opportunities to expand legal billing knowledge and expertiseSupport additional accounting and billing projects as neededQualificationsMinimum 2 years of general accounting, legal billing, or professional services billing experienceStrong understanding of billing processes and invoice preparationKnowledge of electronic billing/e-billing requirements and LEDES file formatsExperience working with client-specific billing guidelines is highly desirableStrong attention to detail with a focus on accuracy, completeness, and organizationStrong numerical and analytical skillsExcellent written and verbal communication skillsAbility to communicate professionally and confidently with attorneys, administrative staff, and internal stakeholdersHighly responsive with the ability to take initiative and follow up independentlyAbility to prioritize and manage multiple assignments in a deadline-driven, time-sensitive environmentStrong problem-solving skills and the ability to identify and resolve billing discrepanciesDemonstrated ability to learn new accounting systems, billing platforms, and web-based applicationsProficiency with Microsoft Office, including Excel, Outlook, and WordComfortable working in a hybrid environment and utilizing virtual collaboration toolsEducation & ExperienceCollege coursework or degree in Accounting, Finance, Business, or a related field preferredEquivalent relevant work experience may be considered in lieu of formal educationLaw firm or professional services experience strongly preferredExperience with electronic billing and e-billing vendor requirements highly desirableExperience with LEDES billing highly desirableExperience with legal billing/accounting systems such as Aderant, SurePoint, or similar platforms is highly desirableWhat We're Looking ForThe successful candidate will be a detail-oriented, organized, and highly responsive billing professional who enjoys working in a collaborative environment. This is an excellent opportunity for someone who understands the importance of accurate legal billing and is comfortable taking ownership of billing issues from initial review through resolution.