Legal Billing Specialist

About the role

A well-established law firm is seeking an experienced Legal Billing Specialist to manage the full-cycle billing process and ensure invoices are prepared, reviewed, and submitted accurately and on time. This position serves as a key liaison among attorneys, paralegals, clients, the Finance department, and third-party e-billing providers. The Legal Billing Specialist will manage pre-bill revisions, finalize invoices, monitor electronic submissions, resolve discrepancies, and ensure compliance with client billing guidelines.

Responsibilities

• Manage the full-cycle legal billing process from pre-bill preparation through final invoice submission.
• Edit and revise pre-bills based on attorney instructions and client billing requirements.
• Prepare, finalize, submit, and monitor invoices for legal services.
• Ensure monthly billing cycles and ad hoc billing requests are completed accurately and on time.
• Review billing data for accuracy and compliance with client guidelines, engagement terms, and internal policies.
• Submit invoices through client e-billing portals and monitor submission status.
• Research and resolve rejected invoices, billing discrepancies, deductions, short payments, and client inquiries.
• Coordinate with attorneys, paralegals, legal assistants, and Finance team members to address billing issues.
• Maintain client-specific billing codes, rate structures, matter information, and billing arrangements.
• Apply LEDES formatting and UTBMS task and activity codes.
• Track billing adjustments, write-downs, write-offs, and other account changes.
• Maintain complete and accurate billing records within the legal accounting system.
• Assist with billing reconciliations, financial reports, and management summaries.
• Monitor and maintain insurance self-insured retention tracking when required.
• Identify process improvements that support accurate invoicing and efficient billing operations.
• Provide responsive service to billing attorneys and internal stakeholders.

Qualifications

• At least two years of legal billing, accounts receivable, collections, or related financial experience.
• Experience with full-cycle billing, including pre-bill revisions, invoice preparation, finalization, and submission.
• Familiarity with law-firm billing practices, client billing guidelines, and attorney time-entry procedures.
• Hands-on experience using electronic billing portals.
• Knowledge of LEDES billing formats and UTBMS coding.
• Experience reviewing and resolving invoice rejections and billing discrepancies.
• Strong understanding of legal billing compliance requirements.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple billing deadlines and attorney requests.
• Effective written and verbal communication skills.
• Ability to work onsite in the Los Angeles office three days per week.
• Associate or bachelor’s degree in Accounting, Finance, Business, or a related field.
• Previous billing experience within a law firm.
• Experience using Elite 3E or comparable legal accounting software.
• Experience with e-billing platforms such as Legal Tracker, Tymetrix, Collaborati, or similar systems.
• Experience with insurance self-insured retention tracking.
• Experience preparing billing reports and account reconciliations.

Skills

• finance
• client billing
• e-billing
• billing process

Schedule

This position follows a hybrid schedule with two remote workdays per week. The remaining three workdays require onsite attendance at the Los Angeles office.