Legal Billing Specialist
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, remove boilerplate (cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions). Also remove the "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included." part? That's about inclusion values; maybe it's part of "Requirements" or "Qualifications"? It's about core values; could be part of "Qualifications" or "Skills". We need to decide sections.
Let's parse content:
Location: remote or offices list. That's location info; could be part of "About the role" or maybe a separate "Location" but not in allowed headings. We can embed location in a paragraph under About the role.
"Do you have legal billing experience? Are you highly detail-oriented..." That's like intro questions; could be part of About the role.
"Harris Beach Murtha Is Seeking An Experienced Legal Billing Specialist To Support The Firm’s Attorneys And Clients Through The Timely And Accurate Preparation, Processing, And Management Of Legal Invoices." That's about role.
"You Will THRIVE In This Role If You Have:" then bullet list of requirements: 5+ years experience, associate's degree, third party vendor electronic billing experience, experience with Aderant etc, ability to handle complex billing, proficient Excel, strong analytical etc, excellent communication, ability to manage multiple priorities.
Then "The Legal Billing Specialist Plays a Key Role In The Firm's Financial Operations. Do You Have The DRIVE And DESIRE To:" then list of duties/responsibilities: distribute prebills, prepare invoices, submit electronic invoices, resolve rejections, respond to inquiries, conduct research, monitor WIP, monitor AR, analyze discrepancies, collaborate with collections, provide responses, assist with projects.
Then "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included. You Will Be SUCCESSFUL In Your Career At The Firm If You:" then list of values/soft skills: manage multiple projects, believe in core values, enjoy diverse personalities, exercise judgment, demonstrate attention to detail, prioritize learning, comfortable working independently hybrid/remote while team contributor.
Then salary info: "Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule." Then specific pay ranges per location/hours.
Then agency note: not accepting submissions from recruiting agencies for first two weeks etc. That's application instruction? Might be considered boilerplate; we should remove application instructions. The instruction about agencies is maybe not needed. We'll remove.
Then EEO statement etc: remove boilerplate.
Then "About Harris Beach Murtha:" description of firm history, offices, practice areas, etc. That could be "About the role" or maybe separate "About the firm". But allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We could put firm description under About the role.
We need to include Pay section because we have specific salary ranges. Schedule: we have weekly hours schedule per location (37.5, 38.75, 35). So we can include Schedule section.
Benefits: not mentioned; we should not create Benefits section unless posting actually states them. No benefits mentioned, so omit.
Qualifications vs Requirements vs Skills: We need to decide which headings to use. The posting includes requirements (experience, degree, vendor experience, platform experience, Excel, analytical, communication, managing priorities). Also includes "You Will THRIVE In This Role If You Have:" which is essentially requirements/qualifications. Then later "You Will Be SUCCESSFUL In Your Career At The Firm If You:" includes soft skills, values, ability to manage projects, etc. That could be Skills or Qualifications. We could combine.
We need to avoid thin sections; prefer few substantive sections. Perhaps we can have:
- About the role (includes location, role summary, firm description)
- Responsibilities (list of duties)
- Requirements (experience, education, technical skills)
- Skills (analytical, communication, organizational, etc) maybe combine with Requirements? But we need to follow allowed headings; we can have both Requirements and Skills if content distinct.
- Pay (salary ranges)
- Schedule (weekly hours)
We must not include Benefits.
We must not include filler like "commensurate with experience". The posting says "Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule." That's somewhat generic but we have specific ranges; we can include that as intro to Pay section.
We must preserve all substantive information; we must not invent or summarize away detail. So we need to keep all bullet points exactly as given, but we can reformat into - . Must not duplicate lines.
We need to remove duplicated lines: there may be duplicates like "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included." appears only once. Also "Harris Beach Murtha is committed to an inclusive environment..." that's EEO boilerplate; remove.
Also remove "Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer." etc.
Also remove "About Harris Beach Murtha:" but we can keep the description as part of About the role.
We must not include navigation/cookie/legal/EEO etc.
Now craft HTML.
We'll start with
About the role
then containing location, role summary, firm description.
Location: "Location: 100% Remote or any Harris Beach Murtha Office in Connecticut (Bantam, Hartford, New Haven, or Stamford), Massachusetts (Boston), or New York (Albany, Buffalo, Ithaca, Long Island, New York City, Rochester, Syracuse, or White Plains)."
Role summary: "Harris Beach Murtha is seeking an experienced Legal Billing Specialist to support the firm’s attorneys and clients through the timely and accurate preparation, processing, and management of legal invoices."
Firm description: from About Harris Beach Murtha paragraph: "Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha’s New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country’s top law firms as ranked by The National Law Journal. Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm’s practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates. The firm’s lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey."
We can include that.
Now Responsibilities: list from "Do You Have The DRIVE And DESIRE To:" bullet points.
We need to capture each duty:
- Distribute and process monthly prebills for assigned billing attorneys
- Prepare, review, and finalize client invoices, including edits, transfers, and adjustments
- Submit electronic invoices and verify the accuracy of supporting billing documentation
- Resolve electronic billing rejections and prepare appeals
- Respond to client billing inquiries
- Conduct billing research and provide support for current and historical invoices
- Monitor work-in-progress (WIP) and assist attorneys in minimizing unbilled time
- Monitor accounts receivable and support collection efforts for assigned attorneys
- Analyze accounting and billing discrepancies and reconcile issues accurately
- Collaborate with collections staff to resolve outstanding balances and minimize credit balances
- Provide prompt, professional responses to billing questions from attorneys and clients
- Assist with departmental projects, cross-training initiatives, and other accounting-related duties as assigned
Make sure we keep exact phrasing.
Now Requirements: from "You Will THRIVE In This Role If You Have:" bullet list:
- 5+ years of accounting, billing, or finance experience in a legal environment
- Associate's degree in Business, Finance, or a related field; bachelor's degree preferred
- Third party vendor electronic billing experience on multiple platforms, including split billing, multi-payors, discounts, and alternative fee arrangements
- Experience with Aderant Expert, Aderant Classic, Bill Blast, or similar billing platforms
- Ability to handle complex billing situations
- Proficient in Microsoft Excel
- Strong analytical, organizational, and problem-solving skills
- Excellent verbal and written communication skills with a client service mindset
- The ability to manage multiple priorities and meet strict deadlines with minimal supervision
Now Skills: from "You Will Be SUCCESSFUL In Your Career At The Firm If You:" bullet list:
- Exhibit the ability to manage multiple projects independently and collaboratively in a fast-paced environment
- Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
- Enjoy working with diverse personalities at all levels of the firm
- Exercise sound judgment and maintain a high level of accuracy and confidentiality
- Demonstrate exceptional attention to detail and a commitment to outstanding client service
- Prioritize continuous learning and professional development
- Are comfortable working independently in a hybrid or fully remote environment while remaining a strong team contributor
We could also include "Exhibit the ability to manage multiple projects independently and collaboratively in a fast-paced environment" etc.
Now Pay: we have salary ranges per location/hours.
We need to present them. The posting says:
"Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. Albany, NY: $35.90 - $46.16/hour (37.5 hours/week) Buffalo, Ithaca, Rochester (Pittsford), or Syracuse, NY: $34.74 - $44.67 (38.75 hours/week) Downstate NY: $43.96 - $54.95/hour (35 hours/week) Boston, MA: $43.96 - $54.95/hour (35 hours/week)"
We should keep that exactly.
Now Schedule: we could extract the weekly hours schedule from the same lines; but we already have schedule info in Pay lines. However we could create a Schedule section summarizing weekly hours per location: Albany 37.5 hrs/week; Buffalo/Ithaca/Rochester/Syracuse 38.75 hrs/week; Downstate NY 35 hrs/week; Boston 35 hrs/week. But that duplicates info from Pay. The instruction: "never create Pay/Schedule/Benefits sections unless the posting actually states them." The posting states salary ranges and also mentions weekly hours schedule in same sentence. So we can have Pay section with salary ranges, and Schedule section with weekly hours. However the weekly hours are already included in the Pay lines; but we can still extract them. To avoid duplication, we could put schedule details in Schedule section and keep Pay section just salary ranges without hours. But we must preserve all substantive information; we can't remove the hours from Pay if they are part of the salary statement. However we could rephrase: Pay section includes salary ranges; Schedule section includes weekly hours. The original sentence includes both; we can split but must preserve all info. It's okay to duplicate? The instruction says "Preserve ALL substantive information;
About the role
thencontaining location, role summary, firm description. Location: "Location: 100% Remote or any Harris Beach Murtha Office in Connecticut (Bantam, Hartford, New Haven, or Stamford), Massachusetts (Boston), or New York (Albany, Buffalo, Ithaca, Long Island, New York City, Rochester, Syracuse, or White Plains)." Role summary: "Harris Beach Murtha is seeking an experienced Legal Billing Specialist to support the firm’s attorneys and clients through the timely and accurate preparation, processing, and management of legal invoices." Firm description: from About Harris Beach Murtha paragraph: "Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha’s New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country’s top law firms as ranked by The National Law Journal. Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm’s practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates. The firm’s lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey." We can include that. Now Responsibilities: list from "Do You Have The DRIVE And DESIRE To:" bullet points. We need to capture each duty: - Distribute and process monthly prebills for assigned billing attorneys - Prepare, review, and finalize client invoices, including edits, transfers, and adjustments - Submit electronic invoices and verify the accuracy of supporting billing documentation - Resolve electronic billing rejections and prepare appeals - Respond to client billing inquiries - Conduct billing research and provide support for current and historical invoices - Monitor work-in-progress (WIP) and assist attorneys in minimizing unbilled time - Monitor accounts receivable and support collection efforts for assigned attorneys - Analyze accounting and billing discrepancies and reconcile issues accurately - Collaborate with collections staff to resolve outstanding balances and minimize credit balances - Provide prompt, professional responses to billing questions from attorneys and clients - Assist with departmental projects, cross-training initiatives, and other accounting-related duties as assigned Make sure we keep exact phrasing. Now Requirements: from "You Will THRIVE In This Role If You Have:" bullet list: - 5+ years of accounting, billing, or finance experience in a legal environment - Associate's degree in Business, Finance, or a related field; bachelor's degree preferred - Third party vendor electronic billing experience on multiple platforms, including split billing, multi-payors, discounts, and alternative fee arrangements - Experience with Aderant Expert, Aderant Classic, Bill Blast, or similar billing platforms - Ability to handle complex billing situations - Proficient in Microsoft Excel - Strong analytical, organizational, and problem-solving skills - Excellent verbal and written communication skills with a client service mindset - The ability to manage multiple priorities and meet strict deadlines with minimal supervision Now Skills: from "You Will Be SUCCESSFUL In Your Career At The Firm If You:" bullet list: - Exhibit the ability to manage multiple projects independently and collaboratively in a fast-paced environment - Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment - Enjoy working with diverse personalities at all levels of the firm - Exercise sound judgment and maintain a high level of accuracy and confidentiality - Demonstrate exceptional attention to detail and a commitment to outstanding client service - Prioritize continuous learning and professional development - Are comfortable working independently in a hybrid or fully remote environment while remaining a strong team contributor We could also include "Exhibit the ability to manage multiple projects independently and collaboratively in a fast-paced environment" etc. Now Pay: we have salary ranges per location/hours. We need to present them. The posting says: "Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. Albany, NY: $35.90 - $46.16/hour (37.5 hours/week) Buffalo, Ithaca, Rochester (Pittsford), or Syracuse, NY: $34.74 - $44.67 (38.75 hours/week) Downstate NY: $43.96 - $54.95/hour (35 hours/week) Boston, MA: $43.96 - $54.95/hour (35 hours/week)" We should keep that exactly. Now Schedule: we could extract the weekly hours schedule from the same lines; but we already have schedule info in Pay lines. However we could create a Schedule section summarizing weekly hours per location: Albany 37.5 hrs/week; Buffalo/Ithaca/Rochester/Syracuse 38.75 hrs/week; Downstate NY 35 hrs/week; Boston 35 hrs/week. But that duplicates info from Pay. The instruction: "never create Pay/Schedule/Benefits sections unless the posting actually states them." The posting states salary ranges and also mentions weekly hours schedule in same sentence. So we can have Pay section with salary ranges, and Schedule section with weekly hours. However the weekly hours are already included in the Pay lines; but we can still extract them. To avoid duplication, we could put schedule details in Schedule section and keep Pay section just salary ranges without hours. But we must preserve all substantive information; we can't remove the hours from Pay if they are part of the salary statement. However we could rephrase: Pay section includes salary ranges; Schedule section includes weekly hours. The original sentence includes both; we can split but must preserve all info. It's okay to duplicate? The instruction says "Preserve ALL substantive information;