Legal Billing Specialist
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID / requisition numbers as headings — fold minor metadata into short
or drop it. Preserve all substantive info; do not invent or summarize away detail. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. Include a section ONLY when posting has real, specific content for it — never emit heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless posting actually states them. Prefer a few substantive sections over many thin ones.
We need to extract relevant content: location, description, responsibilities, requirements, qualifications, skills, pay, schedule, benefits? There's mention of salary ranges per location and weekly hours schedule. Also benefits? Not explicit benefits listed, but maybe "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included." That's more about inclusion, not benefits. There's no explicit benefits like health insurance, retirement, etc. So we should not create Benefits section unless actual benefits are stated. There's no explicit benefits, so omit.
Pay: we have salary ranges per location and weekly hours schedule. So we can create Pay section with those specifics. Schedule: we have weekly hours per location (37.5, 38.75, 35). So we can create Schedule section.
Responsibilities: list of duties: "Distribute and process monthly prebills...", etc. That's a list.
Requirements/Qualifications/Skills: The posting includes "You Will THRIVE In This Role If You Have:" with bullet-like sentences: 5+ years..., Associate's degree..., third party vendor..., Experience with..., Ability to handle..., Proficient..., Strong..., Excellent..., The ability to manage... That's qualifications/skills. Also later: "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included. You Will Be SUCCESSFUL In Your Career At The Firm If You:" with list of attributes: Exhibit ability..., Believe..., Enjoy..., Exercise..., Demonstrate..., Prioritize..., Are comfortable... That's more like qualifications/soft skills.
We need to decide sections: maybe "Responsibilities", "Qualifications", "Skills". Could combine Qualifications and Skills into one? But we need to follow instruction: prefer a few substantive sections over many thin ones. So maybe we have sections: About the role (maybe a brief paragraph summarizing role), Responsibilities, Qualifications (including education, experience, technical skills), Skills (soft skills/competencies), Pay, Schedule.
But we must not create sections with filler. Ensure each section has real content.
Let's extract:
Location: "Location: 100% Remote or any Harris Beach Murtha Office in Connecticut (Bantam, Hartford, New Haven, or Stamford), Massachusetts (Boston), or New York (Albany, Buffalo, Ithaca, Long Island, New York City, Rochester, Syracuse, or White Plains)." This is location info; could be part of About the role or a short paragraph.
About the role: The paragraph: "Harris Beach Murtha Is Seeking An Experienced Legal Billing Specialist To Support The Firm’s Attorneys And Clients Through The Timely And Accurate Preparation, Processing, And Management Of Legal Invoices. You Will THRIVE In This Role If You Have:" That's more like intro. Could be About the role.
Responsibilities: The list after "Do You Have The DRIVE And DESIRE To:" includes many duties.
Qualifications: The bullet list after "You Will THRIVE In This Role If You Have:" includes experience, education, vendor billing, platforms, ability, Excel, analytical, communication, manage multiple priorities.
Skills: The list after "You Will Be SUCCESSFUL In Your Career At The Firm If You:" includes managing projects, core values, diverse personalities, judgment, accuracy, confidentiality, attention to detail, client service, continuous learning, comfortable working independently hybrid/remote while team contributor.
Pay: Salary ranges per location and weekly hours.
Schedule: Weekly hours per location (already in pay). Could combine pay and schedule? But instruction says create Pay/Schedule/Benefits sections only if posting actually states them. It does state both pay and schedule (hours). Could combine into one section? But they are separate headings allowed. However we prefer few sections; maybe combine Pay and Schedule into one section? But headings are specific; we could still have both but that's more sections. The instruction: "Prefer a few substantive sections over many thin ones." So we could combine Pay and Schedule into one section titled "Pay & Schedule"? But allowed headings are only those listed: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We cannot create custom heading like "Pay & Schedule". So we must either include both Pay and Schedule sections (two sections) or omit one if it's thin. But schedule is just hours per location; could be considered part of Pay section? But we cannot rename heading. However we could put schedule details inside Pay section as prose, but then we would have a Schedule heading with no content (thin) which is not allowed. So better to include both Pay and Schedule sections, each with substantive content. That's two sections, still few.
We need to ensure we don't include filler like "Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule." That's generic but we have specific numbers, so we keep those.
We must remove boilerplate: EEO statements, "Harris Beach Murtha is not accepting candidate submissions from recruiting agencies..." that's application instruction? Actually it's about agencies; could be considered application instruction? It's about recruiting agencies; maybe we should remove as it's not substantive to the role. Also "Harris Beach Murtha is committed to an inclusive environment..." that's EEO boilerplate; remove. Also "About Harris Beach Murtha:" paragraph about history etc. That's about the firm; could be considered About the role? Might be okay to keep as part of About the role? The instruction: "Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." The About Harris Beach Murtha is not minor metadata; it's about the firm. Could be included in About the role section as prose. However we must avoid duplication. The "About Harris Beach Murtha:" includes history, practice areas, offices, etc. That's substantive but maybe not directly about the role. However we can include as part of About the role (the firm background). It's not boilerplate; it's specific info about the firm. So we can keep.
We must remove duplicated lines: there may be duplicates like "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included." appears only once.
Now craft HTML.
Structure:
About the role
Location: 100% Remote or any Harris Beach Murtha Office in Connecticut (Bantam, Hartford, New Haven, or Stamford), Massachusetts (Boston), or New York (Albany, Buffalo, Ithaca, Long Island, New York City, Rochester, Syracuse, or White Plains). Harris Beach Murtha is seeking an Experienced Legal Billing Specialist to support the firm’s attorneys and clients through the timely and accurate preparation, processing, and management of legal invoices.
Maybe combine location and intro.
Responsibilities
- Distribute and process monthly prebills for assigned billing attorneys
- Prepare, review, and finalize client invoices, including edits, transfers, and adjustments
- Submit electronic invoices and verify the accuracy of supporting billing documentation
- Resolve electronic billing rejections and prepare appeals
- Respond to client billing inquiries
- Conduct billing research and provide support for current and historical invoices
- Monitor work-in-progress (WIP) and assist attorneys in minimizing unbilled time
- Monitor accounts receivable and support collection efforts for assigned attorneys
- Analyze accounting and billing discrepancies and reconcile issues accurately
- Collaborate with collections staff to resolve outstanding balances and minimize credit balances
- Provide prompt, professional responses to billing questions from attorneys and clients
- Assist with departmental projects, cross-training initiatives, and other accounting-related duties as assigned
Qualifications
- 5+ years of accounting, billing, or finance experience in a legal environment
- Associate's degree in Business, Finance, or a related field; bachelor's degree preferred
- Third party vendor electronic billing experience on multiple platforms, including split billing, multi-payors, discounts, and alternative fee arrangements
- Experience with Aderant Expert, Aderant Classic, Bill Blast, or similar billing platforms
- Ability to handle complex billing situations
- Proficient in Microsoft Excel
- Strong analytical, organizational, and problem-solving skills
- Excellent verbal and written communication skills with a client service mindset
- The ability to manage multiple priorities and meet strict deadlines with minimal supervision
Skills
- Exhibit the ability to manage multiple projects independently and collaboratively in a fast-paced environment
- Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
- Enjoy working with diverse personalities at all levels of the firm
- Exercise sound judgment and maintain a high level of accuracy and confidentiality
- Demonstrate exceptional attention to detail and a commitment to outstanding client service
- Prioritize continuous learning and professional development
- Are comfortable working independently in a hybrid or fully remote environment while remaining a strong team contributor
Pay
- Albany, NY: $35.90 - $46.16/hour (37.5 hours/week)
- Buffalo, Ithaca, Rochester (Pittsford), or Syracuse, NY: $34.74 - $44.67/hour (38.75 hours/week)
- Downstate NY: $43.96 - $54.95/hour (35 hours/week)
- Boston, MA: $43.96 - $54.95/hour (35 hours/week)
Schedule
Weekly hours vary by location as indicated in the pay range: 37.5 hours/week (Albany), 38.75 hours/week (Buffalo/Ithaca/Rochester/Syracuse), 35 hours/week (Downstate NY and Boston).
But schedule section currently has only a short sentence; is that considered filler? It's specific. It's not placeholder like "varies". It's actual numbers. So okay.
We must ensure we didn't include any boilerplate like EEO, agency statement, etc. Also removed "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included." Actually that is part of Skills section? We included that as a bullet under Skills? Wait we didn't include that line. The line "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included. You Will Be SUCCESSFUL In Your Career At The Firm If
for prose. Do NOT repeat job title as heading. Do NOT put Job ID / requisition numbers as headings — fold minor metadata into short
or drop it. Preserve all substantive info; do not invent or summarize away detail. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. Include a section ONLY when posting has real, specific content for it — never emit heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless posting actually states them. Prefer a few substantive sections over many thin ones. We need to extract relevant content: location, description, responsibilities, requirements, qualifications, skills, pay, schedule, benefits? There's mention of salary ranges per location and weekly hours schedule. Also benefits? Not explicit benefits listed, but maybe "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included." That's more about inclusion, not benefits. There's no explicit benefits like health insurance, retirement, etc. So we should not create Benefits section unless actual benefits are stated. There's no explicit benefits, so omit. Pay: we have salary ranges per location and weekly hours schedule. So we can create Pay section with those specifics. Schedule: we have weekly hours per location (37.5, 38.75, 35). So we can create Schedule section. Responsibilities: list of duties: "Distribute and process monthly prebills...", etc. That's a list. Requirements/Qualifications/Skills: The posting includes "You Will THRIVE In This Role If You Have:" with bullet-like sentences: 5+ years..., Associate's degree..., third party vendor..., Experience with..., Ability to handle..., Proficient..., Strong..., Excellent..., The ability to manage... That's qualifications/skills. Also later: "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included. You Will Be SUCCESSFUL In Your Career At The Firm If You:" with list of attributes: Exhibit ability..., Believe..., Enjoy..., Exercise..., Demonstrate..., Prioritize..., Are comfortable... That's more like qualifications/soft skills. We need to decide sections: maybe "Responsibilities", "Qualifications", "Skills". Could combine Qualifications and Skills into one? But we need to follow instruction: prefer a few substantive sections over many thin ones. So maybe we have sections: About the role (maybe a brief paragraph summarizing role), Responsibilities, Qualifications (including education, experience, technical skills), Skills (soft skills/competencies), Pay, Schedule. But we must not create sections with filler. Ensure each section has real content. Let's extract: Location: "Location: 100% Remote or any Harris Beach Murtha Office in Connecticut (Bantam, Hartford, New Haven, or Stamford), Massachusetts (Boston), or New York (Albany, Buffalo, Ithaca, Long Island, New York City, Rochester, Syracuse, or White Plains)." This is location info; could be part of About the role or a short paragraph. About the role: The paragraph: "Harris Beach Murtha Is Seeking An Experienced Legal Billing Specialist To Support The Firm’s Attorneys And Clients Through The Timely And Accurate Preparation, Processing, And Management Of Legal Invoices. You Will THRIVE In This Role If You Have:" That's more like intro. Could be About the role. Responsibilities: The list after "Do You Have The DRIVE And DESIRE To:" includes many duties. Qualifications: The bullet list after "You Will THRIVE In This Role If You Have:" includes experience, education, vendor billing, platforms, ability, Excel, analytical, communication, manage multiple priorities. Skills: The list after "You Will Be SUCCESSFUL In Your Career At The Firm If You:" includes managing projects, core values, diverse personalities, judgment, accuracy, confidentiality, attention to detail, client service, continuous learning, comfortable working independently hybrid/remote while team contributor. Pay: Salary ranges per location and weekly hours. Schedule: Weekly hours per location (already in pay). Could combine pay and schedule? But instruction says create Pay/Schedule/Benefits sections only if posting actually states them. It does state both pay and schedule (hours). Could combine into one section? But they are separate headings allowed. However we prefer few sections; maybe combine Pay and Schedule into one section? But headings are specific; we could still have both but that's more sections. The instruction: "Prefer a few substantive sections over many thin ones." So we could combine Pay and Schedule into one section titled "Pay & Schedule"? But allowed headings are only those listed: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We cannot create custom heading like "Pay & Schedule". So we must either include both Pay and Schedule sections (two sections) or omit one if it's thin. But schedule is just hours per location; could be considered part of Pay section? But we cannot rename heading. However we could put schedule details inside Pay section as prose, but then we would have a Schedule heading with no content (thin) which is not allowed. So better to include both Pay and Schedule sections, each with substantive content. That's two sections, still few. We need to ensure we don't include filler like "Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule." That's generic but we have specific numbers, so we keep those. We must remove boilerplate: EEO statements, "Harris Beach Murtha is not accepting candidate submissions from recruiting agencies..." that's application instruction? Actually it's about agencies; could be considered application instruction? It's about recruiting agencies; maybe we should remove as it's not substantive to the role. Also "Harris Beach Murtha is committed to an inclusive environment..." that's EEO boilerplate; remove. Also "About Harris Beach Murtha:" paragraph about history etc. That's about the firm; could be considered About the role? Might be okay to keep as part of About the role? The instruction: "Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." The About Harris Beach Murtha is not minor metadata; it's about the firm. Could be included in About the role section as prose. However we must avoid duplication. The "About Harris Beach Murtha:" includes history, practice areas, offices, etc. That's substantive but maybe not directly about the role. However we can include as part of About the role (the firm background). It's not boilerplate; it's specific info about the firm. So we can keep. We must remove duplicated lines: there may be duplicates like "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included." appears only once. Now craft HTML. Structure:
About the role
Location: 100% Remote or any Harris Beach Murtha Office in Connecticut (Bantam, Hartford, New Haven, or Stamford), Massachusetts (Boston), or New York (Albany, Buffalo, Ithaca, Long Island, New York City, Rochester, Syracuse, or White Plains). Harris Beach Murtha is seeking an Experienced Legal Billing Specialist to support the firm’s attorneys and clients through the timely and accurate preparation, processing, and management of legal invoices.
Maybe combine location and intro.Responsibilities
- Distribute and process monthly prebills for assigned billing attorneys
- Prepare, review, and finalize client invoices, including edits, transfers, and adjustments
- Submit electronic invoices and verify the accuracy of supporting billing documentation
- Resolve electronic billing rejections and prepare appeals
- Respond to client billing inquiries
- Conduct billing research and provide support for current and historical invoices
- Monitor work-in-progress (WIP) and assist attorneys in minimizing unbilled time
- Monitor accounts receivable and support collection efforts for assigned attorneys
- Analyze accounting and billing discrepancies and reconcile issues accurately
- Collaborate with collections staff to resolve outstanding balances and minimize credit balances
- Provide prompt, professional responses to billing questions from attorneys and clients
- Assist with departmental projects, cross-training initiatives, and other accounting-related duties as assigned
Qualifications
- 5+ years of accounting, billing, or finance experience in a legal environment
- Associate's degree in Business, Finance, or a related field; bachelor's degree preferred
- Third party vendor electronic billing experience on multiple platforms, including split billing, multi-payors, discounts, and alternative fee arrangements
- Experience with Aderant Expert, Aderant Classic, Bill Blast, or similar billing platforms
- Ability to handle complex billing situations
- Proficient in Microsoft Excel
- Strong analytical, organizational, and problem-solving skills
- Excellent verbal and written communication skills with a client service mindset
- The ability to manage multiple priorities and meet strict deadlines with minimal supervision
Skills
- Exhibit the ability to manage multiple projects independently and collaboratively in a fast-paced environment
- Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
- Enjoy working with diverse personalities at all levels of the firm
- Exercise sound judgment and maintain a high level of accuracy and confidentiality
- Demonstrate exceptional attention to detail and a commitment to outstanding client service
- Prioritize continuous learning and professional development
- Are comfortable working independently in a hybrid or fully remote environment while remaining a strong team contributor
Pay
- Albany, NY: $35.90 - $46.16/hour (37.5 hours/week)
- Buffalo, Ithaca, Rochester (Pittsford), or Syracuse, NY: $34.74 - $44.67/hour (38.75 hours/week)
- Downstate NY: $43.96 - $54.95/hour (35 hours/week)
- Boston, MA: $43.96 - $54.95/hour (35 hours/week)
Schedule
Weekly hours vary by location as indicated in the pay range: 37.5 hours/week (Albany), 38.75 hours/week (Buffalo/Ithaca/Rochester/Syracuse), 35 hours/week (Downstate NY and Boston).
But schedule section currently has only a short sentence; is that considered filler? It's specific. It's not placeholder like "varies". It's actual numbers. So okay. We must ensure we didn't include any boilerplate like EEO, agency statement, etc. Also removed "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included." Actually that is part of Skills section? We included that as a bullet under Skills? Wait we didn't include that line. The line "Harris Beach Murtha Recognizes Everyone Has a Right To Be Included. You Will Be SUCCESSFUL In Your Career At The Firm If