Legal Billing Specialist

Bond, Schoeneck & King, PLLC, a law firm with 300 attorneys across more than 30 practice and industry groups, is seeking a full‑time Legal Billing Specialist to support the Accounting Department in one of its New York offices (Syracuse, Rochester, or Buffalo). The role manages and maintains billing processes to ensure accurate and timely submission of invoices to clients.

Responsibilities

• Generate, review, and edit client pre‑bills for accuracy.
• Coordinate distribution of pre‑bills and follow up with attorneys to ensure timely processing and approval.
• Prepare, review, and submit invoices via mail or email according to client requirements.
• Monitor invoice status and follow up on missing information, discrepancies, or delays.
• Respond promptly to attorney and client‑specific billing requests and questions.
• Perform monthly review and follow‑up on Work‑in‑Process aging to ensure matters are billed timely.
• Collaborate with billing attorneys, finance, and client teams to resolve billing issues.
• Maintain organized billing records and documentation to support audits and inquiries.
• Assist with special projects and ad‑hoc billing needs as assigned.

Requirements

• Legal background with solid understanding of billing practices in a law firm or professional‑services environment.
• 2–3 years of billing processing experience preferred, demonstrating ability to manage complex billing cycles.
• Experience with the Aderant Accounting System preferred; familiarity with other legal billing platforms is a plus.
• Strong analytical skills to identify discrepancies and ensure accuracy in financial records.
• Proficiency in Microsoft Excel and Word; advanced data‑management and reporting skills advantageous.
• Excellent written and verbal communication skills for effective interaction with attorneys, clients, and colleagues.
• Collaborative team player who can also work independently, showing initiative and accountability.
• Customer‑service‑focused mindset.

Pay

Salary range: $50,000 – $60,000, negotiable based on years of experience.