Legal Assistant - Public Defender
Carson City, Nevada · Carson City, NV · 1 mo ago
Legal$24.527–$34.3376/hrFull-time
About the role
This is a full-time, FLSA non-exempt position with Carson City Public Defender's Office. Under general supervision, provides difficult, complex, technical, specialized and/or confidential legal office support in the Public Defender’s Office.
Responsibilities
- Performs confidential legal office support work, which may require the exercise of independent judgment, the application of technical skills, or a knowledge of detailed or specialized activities related to the Public Defender’s Office.
- Receives and screens visitors and telephone calls, providing information regarding the particular area of assignment, which may require the use of judgment and interpretation of policies and procedures.
- Processes a variety of legal documents following instructions.
- Drafts pleadings, subpoenas, briefs, and other legal documents and correspondence, memoranda and reports from stenographic notes, brief instructions, dictated tapes or printed materials.
- Uses a computer for word processing and to input or retrieve data and prepare reports.
- Calendars and schedules court dates, meetings, and appointments for attorneys; and files or arranges for the filing of paperwork with the court.
- Researches and compiles a variety of informational materials.
- Initiates specified correspondence independently for signature by appropriate staff; and reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English language.
- Organizes and maintains legal files as directed.
- Relieves attorneys of certain administrative matters by following-up on projects, transmitting information, keeping informed of pertinent activities, and scheduling and arranging for meetings.
- Organizes own work, sets priorities, and meets critical deadlines.
- Contributes to the efficiency and effectiveness of the Public Defender’s Office service to its customers by offering suggestions and directing or participating as an active member of a team.
- Provides a variety of general secretarial and office administrative assistance.
- Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.
Qualifications
- High school diploma or GED AND two (2) years of clerical or administrative experience in a legal or court office; OR an equivalent combination of education, training and experience as determined by Human Resources.
- Knowledge of required knowledge and skills.
- Knowledge of specified computer applications involving word processing, data entry and/or standard report generation.
- Microsoft Office suite.
- Business arithmetic.
- Office administrative practices and procedures.
- Record keeping principles and practices.
- Correct business English, including spelling, grammar, and punctuation.
- Legal office terminology, processes, procedures, and the format for legal documents.
- Techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the telephone.
- Ability to make accurate arithmetic calculations.
- Establishing, maintaining, and researching office files, composing correspondence independently or from brief instructions.
- Preparing clear and concise reports, correspondence, and other written materials.
- Preparing pleadings and other legal documents from stenographic notes, brief instructions, dictated tapes or printed information.
- Providing varied and responsible legal secretarial and office administrative assistance to one or more attorneys and/or associated staff.
- Using applicable legal office terminology, forms, documents, and procedures in the course of the work.
- Using initiative and independent judgment within established procedural guidelines.
- Organizing, prioritizing, and coordinating work activities and meeting critical deadlines.
- Contributing effectively to the accomplishment of team or work unit goals, objectives, and activities.
- Dealing successfully with the public, in person and over the telephone, often where relations may be confrontational or strained.
Supplemental Information
Supervision Received And Exercised - Under General Supervision - Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions.
Physical Demands & Working Environment
Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling from one office to another.
Conditions Of Employment
- All new employees will serve a probationary period of twelve (12) months. Such employees are not subject to the collective bargaining agreement and may be laid off or discharged during this period for any reason.
- Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
- Employees may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position.
- This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.
- New employees are required to submit to a fingerprint-based background investigation which cost the new employee $47.00 and a drug screen which costs $36.50.
- Employment is contingent upon passing the background and the drug screen.
- Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant’s Form I-9 to confirm work authorization.
- All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment.
- Please be prepared to provide required documentation as soon as possible after the job offer is made.
- For additional information regarding acceptable documents for this purpose, please contact Human Resources at 775.887.2103 or go to the U.S. Citizenship and Immigration Services web page at www.uscis.gov.
- Carson City is an Equal Opportunity Employer.
Benefits
To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more about the Nevada Public Employees' Retirement System (PERS), click here(Download PDF reader).
- To learn more