Legal Assistant | Litigation | Miami

Essential Functions

• Experience working in a mid- to large-sized firm and collaborating with various departments across the firm to handle multiple responsibilities, including case openings, conflict checks, billing, records, and more.
• Must have strong knowledge of Federal and State court rules of procedure, including understanding the requirements to calculate deadlines.
• Schedule hearings and appointments in coordination with the attorneys.
• Effective oral and written communication skills are essential for drafting and proofreading correspondence, pleadings, and other legal documents.
• Experience tracking firm, attorney, and client expenses and using application software to process reimbursements and payments.
• Knowledge and ability to participate in client billing, including assisting attorneys in entering narratives, tracking billable tasks, making edits, and delivering bills to clients in both electronic and paper formats.
• Managing electronic and paper case files.
• Handle incoming and outgoing mail and other correspondence—answer, screen, direct, and place telephone calls and emails.

Required Skills/Abilities

• Must have at least five years of law firm experience as a defense litigation legal assistant with Federal and State court experience.
• Experience in working with multiple attorneys is required.
• Ability to work efficiently and effectively under pressure and time constraints.
• Ability to effectively balance multiple assignments and workflow from various attorneys.
• Ability to multitask and handle multiple responsibilities and high volume is crucial.
• Strong attention to detail, initiative, and follow-through required.
• Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.
• Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel, and experience working with law firm case management and billing software required.
• Knowledge of iManage, SmartTime, and Aderant.

Physical Demands

• Prolong periods of sitting and working on a computer.
• Occasional standing, walking and movement within an office environment.
• May occasionally lift or move items up to ten pounds.