Legal Assistant - First - Party Property
About the role
Hamilton Miller & Birthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation. The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions. We are seeking a Legal Assistant with experience in a defense law firm that provides comprehensive administrative and case coordination support to attorneys, ensuring the efficient management of litigation matters.
Responsibilities
- Manage attorney calendars and deadlines in the case-management system (e.g., AIM, PerfectLaw) and sync with Outlook.
- Schedule calls, depositions, hearings, and meetings; send invitations via Teams or Zoom.
- Track court and internal deadlines, issue reminders, and escalate conflicts as needed.
- Open and organize new matters (parties, contacts, judges, divisions, service lists).
- Retrieve dockets and orders, create ticklers, and maintain organized, compliant files in accordance with client standards.
- Prepare concise case summaries outlining key filings, dates, procedures, and client or carrier expectations, coordinate introductions and updates.
- Draft correspondence and confirmations; communicate professionally with clients, carriers, vendors, court staff, and internal teams.
- Format and prepare letters, forms, and basic pleadings for attorney review.
- Assemble and bookmark PDFs;