Legal Assistant - Corporate

Office Locations: Chicago

About the role

We are seeking an enthusiastic professional Legal Assistant to join our Health/Corporate practice group. The right candidate should demonstrate resourcefulness and initiative, a desire to forge powerful relationships, grow their skills and deliver excellent work to advance their career at Quarles. This position also has the potential for growth into a role with increased responsibilities. At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.

Responsibilities

• Drafting correspondence and responding to client inquiries on a discretionary basis.
• Performing client work as directed by assigned attorney(s), organizing and coordinating on an independent basis, administrative and other resources to ensure timely project completion.
• Handling transactions and other projects with large numbers of agreements, schedules, underlying documents, and applications.
• Assembling applications and supporting documents, circulating for signature, and tracking status of submission.
• Drafting, transcribing, typing, formatting, proofreading and/or finalizing legal documents, handwritten or existing documents as directed by assigned attorney(s).
• Working with mail merge documents at the direction of the attorneys; mailing/emailing documents to clients; maintaining updated contact lists.
• Maintaining electronic and paper files of legal documents.
• Monitoring deadlines to ensure all due dates and tasks are accurately met, tracked and reported.
• Managing and scheduling calendar appointments for assigned attorneys.
• Other duties as assigned.

Requirements

• High school diploma or equivalent.
• 3+ years Legal Assistant experience required.

Qualifications

• Administrative litigation experience is a plus.

Skills

• Highly organized, a problem-solver, and ability to juggle multiple tasks efficiently.
• Strong communication, critical thinking and excellent client service skills.
• Enjoy new challenges and can quickly learn procedures and terminology related to Corporate/Business Law.
• Able to maintain a high level of confidentiality both with internal and external documents.
• Exceptional technical skills including a working knowledge of Outlook, MS Word, Excel, Adobe Professional and PowerPoint.
• Detail-oriented, excellent proofreading, grammar, and spelling skills.

Benefits

• Supportive, adaptable work environment.
• Career development through mentoring and training – professional growth opportunities.
• Competitive pay and comprehensive benefits.
• Paid time off, health, vision, dental,