Legal Assistant - Child & Family Support

About the role

The Utah Attorney General’s Office is hiring a Legal Assistant III to support attorneys and office operations. This position plays a vital role in upholding justice and protecting Utah’s citizens.

Key Responsibilities

• Oversight, planning, organizing, and coordinating office operations
• Managing staff schedules and ensuring adequate coverage
• Composing and preparing correspondence, reports, legal documents, and other written materials
• Handling, reviewing, and processing documents for completeness and accuracy
• File documents with courts and assist in preparing for hearings and trials
• Maintaining records, developing and managing filing systems, and arranging equipment upkeep
• Gathering and evaluating research materials, ensuring their reliability and relevance
• Reviewing written materials for accuracy, proper formatting, and organization
• Answering phone calls and welcoming visitors; relaying messages and information, and directing inquiries as needed
• Arranging and coordinating appointments, maintaining office calendars
• Preparing pleadings and documents using tools such as Microsoft Word, PDF, Excel, and other software
• Carrying out additional tasks as assigned by supervising attorneys or section leaders

Qualifications

• Strong organizational and time-management skills to oversee office operations and manage staff schedules
• Excellent written communication skills for composing correspondence, reports, and legal documents
• Attention to detail and accuracy in reviewing and processing documents in both digital and paper formats
• Knowledge of court filing procedures and experience assisting with hearings and trials
• Ability to maintain records, develop filing systems, and coordinate equipment maintenance
• Research skills to gather, evaluate, and ensure the reliability and relevance of materials
• Proficiency in proofreading and editing for accuracy, formatting, and organization of written materials
• Strong interpersonal skills to answer phone calls, welcome visitors, and direct inquiries effectively
• Experience in arranging appointments and maintaining office calendars
• Technical proficiency in Microsoft Word, PDF, Excel, and other software for preparing legal documents
• Flexibility and willingness to take on additional tasks as assigned by supervising attorneys or section leaders