Legal Assistant

Key Responsibilities

• Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents
• Maintain physical and electronic client files, including file creation, organization, and ongoing file maintenance
• Prepare and process outgoing correspondence and document transmittals
• Finalize documents for signature, ensuring accuracy and completeness
• Track certified mail receipts and delivery confirmations
• Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions
• Cook up administrative filings, including lodging wills and recording deeds
• Prepare proofs of service and assist with post-recording document processing
• Support file audits, document organization, and records management projects
• Provide administrative support to a team of five paralegals, the majority of whom work remotely

Requirements

• Minimum one year of experience performing similar administrative support duties within a law firm or professional services environment
• Strong administrative, filing, records management, and document organization experience
• Excellent organizational skills and exceptional attention to detail
• Proficiency with Microsoft Office (Word, Outlook, Excel); Adobe Acrobat preferred
• Strong written and verbal communication skills
• Ability to manage recurring tasks independently with minimal supervision
• Reliable, organized, and process-oriented with strong follow-through
• Comfortable working independently in an onsite office while supporting a primarily remote legal team
• Able to prioritize competing responsibilities while maintaining accuracy and consistency
• Previous Trusts & Estates experience is welcomed but not required

Qualifications

The team is seeking someone who enjoys legal administrative support and is interested in building a long-term career in this type of role.

Skills

Comfortable working independently while supporting a collaborative remote team
Values consistency, organization, and accuracy in day-to-day work
Enjoys administrative, document-intensive work and maintaining organized legal files and records

Benefits

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.