Legal Assistant

Responsibilities

• Draft, revise, and finalize legal documents, letters, and internal materials with careful attention to formatting and accuracy.
• Cookinate attorney schedules by arranging meetings, tracking court appearances, and monitoring important deadlines.
• Organize and maintain both digital and paper records to ensure files remain complete, accessible, and up to date.
• Prepare supporting materials, assemble case-related packets, and assist with time-sensitive document processing.
• Manage high-volume word processing, filing, and document handling in a fast-moving legal office environment.
• Use NetDocuments and related systems to store, retrieve, and manage electronic legal files efficiently.
• Communicate effectively with attorneys, staff, clients, and outside contacts regarding scheduling and administrative matters.
• Provide broader office and administrative assistance as needed to help the legal team operate smoothly.

Requirements

• At least 2 years of recent administrative experience, with prior law firm or legal support experience preferred.
• Strong written and verbal communication skills with the ability to produce clear correspondence.
• Demonstrated ability to stay organized, juggle multiple tasks, and meet competing deadlines consistently.
• High level of accuracy and close attention to detail when handling documents and calendar commitments.
• Proven ability to work with sensitive information discreetly and maintain strict confidentiality.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams in an office environment.
• Experience with electronic document management systems such as NetDocuments is preferred.
• Typing speed of 55 words per minute or higher.

Qualifications

This contract opportunity is ideal for someone who excels at organizing documents, coordinating schedules, and providing dependable administrative support in a legal setting. The position calls for strong judgment, accuracy, and the ability to handle confidential matters while keeping pace with multiple priorities. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs.