Legal Assistant

About the role

The Legal Assistant will provide on-site (in-office) legal and administrative support to timekeepers in the Transactional and Litigation practice areas.

Responsibilities

• Manage an active calendar of appointments, meetings, video calls and travel plans on behalf of attorneys
• Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients
• Compose and prepare confidential correspondence
• Transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, billings and reports from dictation, handwritten or existing documents
• Maintain and organize both hard-copy and electronic files
• Respond and resolve questions or concerns from clients and other attorneys in a timely and professional manner
• Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software
• Create reports using Excel
• Communicate with clients as to billing issues and status of matters
• Preparation and organization of closing binders
• Electronic court filings
• Docket management in CourtAlert
• Track and file continuing legal education credit for assigned legal staff
• Provide assistance in civic, charitable, community, and professional activities

Requirements

• Minimum Requirements: High School Diploma or equivalent required; Certificate or Undergraduate Degree strongly preferred
• 5+ years experience in a legal environment, preferably in the transactional and/or litigation practice area
• Ability and willingness to work in the office four to five days per week
• Professional demeanor and willingness to work proactively as part of a team across various practice groups
• Exceptional communication skills via phone, email and in-person
• Strong organizational skills with excellent judgement and attention to detail
• Valid authorization to work in the U.S.
• Technology Requirements: Technology literacy and willingness to learn new technologies and software
• Advanced proficiency in Microsoft Office
• Experience in the following software a plus: iManage or similar electronic document management system, CourtAlert, DocuSign or similar e-signature program, Electronic time management system, Expense report and reimbursement software, Electronic billing software
• Adaptability: Ability to learn and embrace new skills and best practices as the position and Firm evolves
• Ability to work quickly and accurately under pressure and varying deadlines
• Ability to work well independently as well as effectively within a team
• Ability to multi-task, set priorities, manage time effectively and exhibit excellent follow-up
• Collaboration: Team player mentality, with a desire to be a part of a collaborative, high-performing group
• Willingness and ability to work proactively in our Team Environment, across various groups and/or locations
• Communication: Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff
• Excellent oral and written communication skills
• Problem Solving Skills: Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions
• Agility to respond to unexpected challenges, including proactively developing innovative solutions to complex problems
• Professionalism: Ability to maintain composure and demonstrate good judgment
• Ability to manage confidential information and sensitive situations with tact and discretion