Legal Assistant

Key Responsibilities

• Aid with board & committee meetings with preparing and maintaining meeting schedules, drafting documents, agendas, resolutions, consents, minutes, scripts etc.
• Support directors with meeting and administrative matters.
• Create Board books in Diligent and follow up with all levels across the enterprise.
• Work with senior personnel, including attorneys and Corporate Secretary to gather, review, analyze documents.
• Onboard directors and officers, including preparation of biographical affidavits.
• Ensure accurate updating of global subsidiaries (GEMS) & organizational chart changes.
• Prepare documents for notarization and apostille.
• Aid with Director Compensation, Financial Authorities Delegations and polling.
• Manage enterprise‑wide corporate governance inquiries through the Power Apps application.
• Experience in preparing proxy statements a plus.

Required Qualifications

• Self-starter & ability to work independently and in a team.
• Strong oral and written communication skills.
• Highly detail-oriented, with a proven ability to accurately prepare, review and manage sensitive legal and corporate governance documentation while meeting strict deadlines.
• Demonstrates confidence and professionalism when engaging with the Board of Directors and senior executive leaders.
• Strong time-management and prioritization skills with ability to manage high workload.
• Proficient in Word, Excel, PowerPoint, I-manage, SharePoint, Outlook, Litera, GEMS and Diligent and W Desk experience a plus.
• Ability to learn new skills and systems quickly.
• High School diploma or equivalent required.

Preferred Qualifications

• Bachelor’s degree or Paralegal degree or certificate.
• Notary Public in NY (will assist in obtaining).
• Corporate governance experience.