Legal Assistant

About the role

Gerber Ciano Kelly Brady LLP is seeking a Legal Assistant with 3+ years of experience to join the Garden City Office. The Legal Assistant will provide advanced administrative and legal support across our firm’s footprint, ensuring the smooth operation of case management, document preparation, and client coordination.

Responsibilities

• Provide comprehensive administrative and legal support, including drafting and preparing litigation documents such as correspondence, pleadings, discovery demands/responses, motions, subpoenas, and settlement documents.
• Aid in electronic filing in State and Federal Courts, maintaining client confidentiality and secure document handling.
• Communicate with courts, clients, experts, opposing counsel, and co-counsel, keeping attorneys updated on case status and tracking deadlines.
• Manage attorney calendars, proactively handling scheduling, appearances, depositions, and coordinating with court reporters and interpreters as needed.
• Open and close files, ensuring organized and accessible documentation; scan, save, and file documents in the firm’s document management system.
• Perform data entry, process expense reports, check requests, and manage large mailings; assist with document formatting, proofreading, and editing to ensure clarity and accuracy.
• Transcribe dictation, type documents, and arrange travel accommodations as necessary.
• Record and securely store client information, assisting with attorney marketing tasks and supporting overflow work for other attorneys as needed.
• Collaborate on team projects, follow office workflow procedures for maximum efficiency, and perform general administrative and clerical duties as required.

Qualifications

• 3+ years of experience in general litigation
• Associate’s degree or higher preferred
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams
• Highly proficient with case management systems and other software applications
• Knowledge of State and Federal Court E-Filing
• Proficient in multi-tasking, with strong attention to detail, excellent communication, and organizational skills
• Able to anticipate schedules and deadlines, moving projects forward proactively
• Exemplary planning, prioritizing, and time management skills
• Able to work under deadlines and maintain flexibility to meet unforeseen demands; experience in a high-volume work environment is a plus