Legal Assistant

Key Responsibilities

• Document Preparation: Draft, update, proofread, and format letters, legal documents, agendas, and binders for client delivery or internal use
• Deadline Management: Track and communicate key dates to attorneys, ensuring timely task completion
• File Maintenance: Maintain organized and professional client files and case records, making information easily accessible
• Technology Utilization: Work effectively with firm systems, including the document management system, Office 365, Adobe Acrobat, and time/billing software
• Client & Case Management: Open new client matters, coordinate conflict checks, and ensure proper closure of matters following firm protocols
• Administrative Duties: Manage attorney calendars, schedule appointments, draft routine correspondence, process incoming mail, and handle electronic filing
• Team Collaboration: Provide support to other legal assistants and perform additional administrative tasks as needed
• Communication: Demonstrate effective and professional communication skills - both verbal and written when interacting with clients, attorneys, and colleagues

Requirements

• Education: High school diploma required; Associate’s or Bachelor’s degree preferred
• Experience: Minimum of two years experience in a law firm or in-house legal department is required

Skills

• Solid understanding of grammar
• Proficiency in Microsoft Word – formatting, table of contents, styles, etc.
• Experience with other Microsoft software (Excel, Visio, PowerPoint, SharePoint, Teams) preferred
• Willingness and demonstrated ability to enhance technical skills
• Strong proofreading and editing abilities
• Exceptional organizational skills and attention to detail
• Effective communication (oral and written) and time management skills
• Flexibility and willingness to adapt to needs of clients, attorneys, and paralegs
• Professionalism: Must maintain confidentiality, demonstrate reliability, and provide excellent client service
• Teamwork: Ability to interact effectively with attorneys, clients, and staff
• Prioritization: Effectively manage and prioritize tasks in a fast-paced legal environment to ensure timely and accurate completion of assignments