Legal Assistant
About the role
Foley's Salt Lake City office is seeking an experienced Assistant to support their IP Litigation and General Litigation attorneys. The right candidate will provide executive-level legal assistance to attorneys in the daily operation of practicing law by delivering quality work product for clients.
Responsibilities
- Provide executive-level administrative assistance through complex secretarial and clerical duties, including meeting planning and coordination, client communication, and scheduling.
- Draft and, where applicable, file correspondence, pleadings, and related documents; assist in business development presentations.
- Schedule appointments, arrange conferences and travel, and maintain attorneys' calendars and daily dockets to ensure deadlines are met.
- Interact with individuals at all levels within the firm, industry, and community, including heavy client contact.
- Communicate attorneys' instructions to various individuals and furnish and obtain information from other attorneys within the practice area.
- Create, organize, and maintain client files; follow up on pending matters.
- Maintain physical and electronic client research and administrative files using NetDocs.
- Greet attorneys' clients and guests for meetings and appointments; ensure all required materials are organized in advance.
- Respond to client questions and obtain information as required.
- Anticipate attorneys' needs and prepare necessary documentation in draft for review, including miscellaneous correspondence and client billing.
- Provide document production services, including styling and formatting of documents.
- Proofread all documents and check for appropriate formatting, spelling, and grammatical errors.
- Prepare documents and packages for mail, messenger, and overnight delivery; ensure all attachments, exhibits, and enclosures are intact.
- Receive and redirect attorney requests and needs to expedite solutions.
- Manage incoming and outgoing mail and email.
- Submit conflicts checks through OPEN.
- Enter new client matter information in OPEN and prepare engagement letters.
- Input attorneys' time in InTapp Time and record information.
- Prepare expense reports and disbursement forms using Chrome River.
Requirements
- High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred.
- Minimum of three (3) years of relevant Assistant experience required.
- Litigation experience including calendaring and trial preparation required.
- Proficient in Microsoft Word (including styles and document formatting), Outlook, PowerPoint, and Excel.
Pay
The salary range for this position in Salt Lake City is $51,600 to $117,500. The actual offered amount will be between the range minimum and midpoint based on education, experience, geographic market, and internal pay equity at Foley.
Benefits
- Paid Time Off
- Paid Holidays
- Medical, Dental, and Vision insurance
- 401(k) Retirement plan
- Disability and Life insurance
- Adoption Assistance
- Backup Care for Dependents
About Foley & Lardner
Foley is an Am Law 50 law firm consistently ranked among top-tier practices. With over 1,100 lawyers in 26 offices across the United States, Mexico, Europe, and Asia, our market-leading platform includes Corporate, Intellectual Property, and Litigation. We focus on four primary sectors: Energy, Health Care & Life Sciences, Innovative Technology, and Manufacturing. We look beyond the law to focus on the constantly evolving demands facing our clients and act as trusted business advisors to deliver creative, practical, and effective solutions. For nearly two centuries, Foley has maintained its commitment to innovative legal services and the stewardship of our people, firm, clients, and communities.