Legal Assistant

About the role

This position is for a full-time in-office Legal Assistant.

Responsibilities

• Responsible for processing original client documents including draft, copy, scan, create, and transmit documents to attorneys and clients;
• Consistently and accurately file documents and emails into iManage filing system;
• Maintain and update ongoing client status document in MS Excel;
• Provide general administrative support to legal professionals including maintaining calendars and schedules;
• Maintain attorney’s Outlook Contacts with all client information;
• Processing attorneys’ incoming and outgoing mail, correspondence, memoranda and other administrative documents;
• Process new clients’ engagement letters, conflicts, etc.;
• Process client billing with attorney and billing coordinator;
• Must have the ability to maintain good public relations with clients, as well as observing confidentiality and attorney/client relationships;
• Cook up all aspects of client meetings, including conference room booking, catering, provide necessary documents in a timely manner.
• Notary Public license strongly preferred;
• Manage attorney expenses via firm software;
• Special projects as requested.

Qualifications

• (Associate’s or Bachelor’s Degree preferred) with at least 4+ years of related administrative or legal assistant experience.
• Specific knowledge of estate and trust documents/terminology a plus.
• Strong organizational skills are imperative with the ability to organize and prioritize numerous tasks and complete them in a timely manner on an on-going basis, as well as under strict time constraints when necessary.
• Strong technical competency on various job-related computer software packages and applications including MS Word, MS Outlook and MS Excel.
• Strong written communication skills with the ability to proofread material for grammatical, typographical, and spelling errors required.
• Strong interpersonal skills to communicate successfully in person, by phone or through e-mail.
• Must be able to follow instructions effectively from a diverse group of legal professionals and staff and provide information with professional courtesy and tact.
• Must be able to maintain discretion and confidentiality related to all functions.

Benefits

• Comprehensive healthcare, dental, vision, and prescription plans.
• Commuter, HSA and FSA spending accounts.
• Short-term and long-term disability and life insurance coverage.
• 401k and Pension Plan.
• 22 PTO days, 11 paid holidays.
• Employee Referral Bonus ($3,000.00).

Pay

$70,000 to $100,000. Please note that the salary offered will depend on the candidate's experience, specialized knowledge, skills, comparable qualifications and other relevant factors.

Schedule

N/A