Legal Assistant

About the role

The successful candidate will join one of our several practice groups specializing in Commercial Litigation, Employment, Community Association, and overall civil litigation matters. This is an on-premises position with endless growth potential at an AM 200 Law Firm.

Responsibilities

• Work with Case Management and Document management using Litify, iManage and Microsoft Outlook
• E-file legal documents in Florida’s E-Portal System
• Assist attorneys in preparing for depositions, hearings, trials and conferences
• Draft legal court documents, such as notices, non-technical motions, affidavits and subpoenas
• Send correspondence to parties/non-parties via email, regular mail, or certified mail
• Communicate with opposing counsel, judicial assistants, court reporters, clients, etc.
• Set up Court Call, Teams or Zoom for hearings
• Perform additional duties as required by Managing Attorney/Office Manager

Requirements

• 2+ years of litigation experience in a law firm setting
• Experience e-filing in both state and federal courts
• Exceptional tech savviness, organizational skills, ability to perform well within a team environment, and communicate professionally with clients and opposing counsel
• Extensive experience scheduling, drafting legal documents, and maintaining attorneys’ calendars with exceptional accuracy
• Previous experience with scheduling depositions, pre-depositions, meetings, mediations, and hearings using a variety of ancillary systems and programs is a huge plus

Qualifications

• Knowledge of case management systems, familiarity with L & A codes, billing software, and proven competency to capture time and bill according to guidelines in a timely manner
• Ability to multi-task and stay calm under pressure of multiple deadlines
• Excellent written and verbal communication skills, exceptional common sense, possess meticulous attention to detail and excellent problem-solving skills
• Detail oriented, work well under pressure, along with a positive, pleasant disposition, have an exceptional attendance record and have demonstrated a stable job tenure of two or more years in each position

Skills

• Proficiency with Litify, iManage, Microsoft Outlook, Word, Excel, Adobe
• Experience with e-filing in state and federal courts
• Strong organizational and calendaring skills
• Ability to communicate effectively with clients and opposing counsel
• Experience with scheduling and managing depositions, hearings, and other legal proceedings

Benefits

• 20 days of PTO
• 9 paid holidays
• Health, dental, life, long and short-term disability as well as long term care coverage
• 401k