Legal Assistant

About the role

The Contractor shall provide two legal assistants to support attorneys, investigators, and paralegals. This position requires a minimum of one year of specialized litigation experience, with over three years being preferred.

Responsibilities

• Receive and review incoming material and independently determine the need for assembly and preparation of a variety of legal documents.
• Proofread and edit drafts of legal documents such as motions, orders, correspondence, discovery requests and responses, and other pleadings.
• Complete variable aspects of preparing recurring legal documents that conform to the rules governing their style and format.
• Electronically file documents on behalf of and at the directive of the attorneys with the appropriate state or federal court, applying knowledge of local court rules and practices.
• Aid in processing and organizing legal data and other supportive material.
• Organize, process and copy documents in accordance with requirements.
• Assemble record materials for court filings.
• Compose original letters that require a good working knowledge of legal procedures and specialized terminology.
• Perform docketing duties such as opening, updating and closing cases through use of the automated case tracking system.
• Search database for required information.
• Obligate funds for litigation expenses and monitors for continued necessity.
• Review bills and invoices and submits to budget office for payment.
• Maintain calendar of assigned active cases.
• Track filing, hearing, and trial dates, and scheduling conferences and interviews.
• Develop and maintain suspense system for ongoing cases and informs the attorneys of pending dates and deadlines.
• Maintain calendar(s) of the attorney(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.
• Assemble the physical files and electronic files for new cases by filing materials in chronological order, preparing and printing conflict of interest sheets for assigned attorneys, and numbering the initial case materials and discovery.
• Upon receipt, send additional discovery to outside parties as directed by the assigned attorney.
• Prepare files for closing by putting the documents in chronological order, ensuring that the relevant documents are in the file, and prepare a closing sheet for the assigned attorney’s signature.
• Receive visitors, answer telephone and refer callers to staff members or take messages as appropriate.
• Deliver to and retrieve papers from the federal courthouse.
• Furnish requested information concerning pending and closed matters and cases, functions and general procedures of the office.
• Determine which matters should be referred to the AUSA and the urgency of the matter.
• Attend meetings and trainings as may be required and appropriate.
• Produce a variety of written documents and materials utilizing a wide range of office software applications, such as MS Word, MS Excel, MS Outlook, MS Access, Adobe Acrobat Professional or other databases.
• Ensure all documents contain the proper format, spelling, punctuation, capitalization, and grammar.
• When appropriate, provide automated litigation assistance to attorneys in trial preparation and courtroom presentations, including transcribing dictation.
• Utilize various software applications and graphics hardware such as scanners and plotters.
• Prepare documents, charts, and visual materials used in trials.
• Provide technical support e.g., enlarging charts and photographs, duplicating tapes and videos, and marking exhibits.
• Perform other related duties as assigned.

Qualifications

• At least one year of specialized litigation experience required, however over three years is preferred.
• Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of information; retrieving and assembling information for hearing and/or trial use, researching a variety of legal sources to obtain and/or verify information; maintaining file systems; and using automated software to produce legal related reports, documents, correspondence and related materials.
• Requires excellent written and oral communication skills.
• Should have hands-on familiarity with a variety of computer applications, such as MS Word, MS Excel, MS Outlook, and Adobe Acrobat.
• Ability to consistently deliver highest quality work under extreme pressure will be very important.
• Ability to obtain a Public Trust Security Clearance.

Skills

• Excellent written and oral communication skills.
• Hands-on familiarity with a variety of computer applications, such as MS Word, MS Excel, MS Outlook, and Adobe Acrobat.
• Ability to consistently deliver highest quality work under extreme pressure.

Benefits

Contact Government Services (CGS) offers a comprehensive benefits package including:

• Health, Dental, and Vision Insurance
• 401(k)
• Flexible Spending Account (Health, Dependent Care, and Commuter)
• Paid Time Off and Observance of State/Federal Holidays

Pay

Compensation details are confidential and will be provided upon successful completion of the interview process.

Schedule

The employment type is Full-Time, Entry Level.

Company Information

Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer

Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Artificial Intelligence (AI) Tools Used

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans.