Legal Assistant

About the role

Serve as an essential contributor to the administrative and legal operations of the Occupational Safety and Health Standards Board. Directly support regulatory development, the public variance hearing process, and internal legal functions that enhance worker safety and health across California.

Responsibilities

• Operational Support: Coordinate and manage the Board’s variance hearing process from intake to decision issuance, including preparing legal documents, reviewing applications for completeness, and ensuring timely communication with all parties involved.
• Stakeholder Engagement: Serve as the Board’s first point of contact for the public and stakeholders regarding petitions, variances, rulemakings, and hearing procedures. Respond to complex inquiries via phone, email, and in-person while maintaining a high standard of professionalism and customer service.
• Legal and Administrative Expertise: Draft, proofread, and finalize legal decisions and correspondence using Board templates and ensure compliance with internal policies, Title 8 regulations, and administrative law procedures.
• Process Improvement: Maintain and update legal templates, internal databases, and the Board’s online application portal. Assist with troubleshooting technical issues, improving public-facing resources, and identifying opportunities to streamline clerical and regulatory workflows.

Requirements

Must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=5073

Qualifications

You will find the Minimum Requirements in the Class Specification.

Skills

Understanding of legal terminology, procedures, and documentation relevant to administrative hearings and state rulemaking. Familiarity with the Public Records Act and legal filing protocols. Experience working with government boards or legal offices is highly desirable. Demonstrated ability to manage multiple priorities, meet legal deadlines, and handle high volumes of incoming information with accuracy. Skilled in formatting and proofreading complex documents including legal notices, memos, and technical correspondence. Comfortable working with legal databases and portals for document intake, tracking, and distribution. Proven ability to communicate clearly and professionally with attorneys, stakeholders, and the public via phone, email, and in-person. Skilled in explaining procedures to both legal and non-legal audiences. Professional demeanor with excellent customer service and public contact experience. Ability to recognize and respond appropriately to discrepancies in legal applications and filings. Proactive in escalating unusual issues to attorneys or supervisors for resolution. Takes initiative in updating templates, procedures, and public-facing knowledge bases.

Benefits

Health, Dental, and Vision Insurance
Paid Sick Leave and Vacation
Retirement Benefits via CalPERS
Employee Assistance Program (EAP)
Paid Holidays
401(k) and 457 plans

Pay

$4,371.00 - $5,748.00 per Month

Schedule

Hybrid Flexibility: Eligible applicants residing in California can take advantage of hybrid telework options under Government Code 14200—combining in-office collaboration with the flexibility of remote work.

Working Conditions

Located at: 2520 Venture Oaks Way, Suite 350, Sacramento, CA 95833. Enjoy the convenience of easy freeway access, nearby restaurants and shops, and free parking.

Department Information

The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.

Special Requirements

A Statement of Qualifications (SOQ) highlighting your experience that qualifies you for this position must accompany the application. A resume/curriculum vitae must be submitted IN ADDITION to the SOQ. The SOQ should be typed in 12-point font, no more than two (single-sided) pages in length and address the following in the order listed below:

• Do you have any prior experience as a legal secretary? If so, please state the total number of years or months of your prior experience working as a legal secretary, and the practice areas in which you have worked (for example, employment litigation, personal injury, workers’ compensation, criminal, etc.).
• Please briefly describe the knowledge, skills and experience that you have that you believe make you a qualified candidate for this position as it relates to the duties outlined in the duty statement.