Legal Administrator (Hybrid - Secaucus, NJ)

About the role

The Legal Administrator supports the Health Plans, Business Development, and Government Affairs teams within the legal department.

Responsibilities

• Creates and modifies correspondence, documents, reports, and spreadsheets
• Revises agreements and documents, proofreads material, as assigned
• Tracks progress on projects, schedules calls, sends reminders, and performs other project management-related functions upon request
• Prepares and modifies charts, spreadsheets, Visio charts, and PowerPoint presentations for various projects
• Arranges travel arrangements and executes expense reports
• Maintains attorneys’ calendars, schedules meetings, and appointments
• Prepares legal invoices for payment and run reports as requested
• Opens and distributes incoming mail
• Performs general clerical duties including copying, faxing, scanning, mailing, and filing
• Other duties as assigned

Qualifications

• High School Diploma
• Associate or Bachelor’s degree (preferred)
• Minimum of 5+ years secretary with a minimum of 3 years Legal Secretary experience
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint, Visio, Access, etc.)
• Experience in other programs such as Survey Monkey and Counsel Link

Skills

• Ability to think analytically
• Ability to prioritize and complete multiple tasks and high volume of work on deadline
• Effectively respond to office workflow issues
• Demonstrates evidence of effective communication skills – both written and oral
• Aptitude to learn new tasks
• Displays cooperativeness
• Produces quality work, with special emphasis on accuracy

Benefits

• Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
• Best-in-class well-being programs
• Anual, no-cost health assessment program
• Blueprint for Wellness® healthyMINDS mental health program
• Vacation and Health/Flex Time 6 Holidays plus 1 "MyDay" off
• FinFit financial coaching and services
• 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
• Employee stock purchase plan
• Life and disability insurance, plus buy-up option
• Flexible Spending Accounts
• Annual incentive plans
• Matching gifts program
• Education assistance through MyQuest for Education
• Career advancement opportunities

Pay

Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation.

Schedule

Depending on whether it is a part-time or full-time position, some of the benefits offered may include:

• Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
• Best-in-class well-being programs
• Anual, no-cost health assessment program
• Blueprint for Wellness® healthyMINDS mental health program
• Vacation and Health/Flex Time 6 Holidays plus 1 "MyDay" off
• FinFit financial coaching and services
• 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
• Employee stock purchase plan
• Life and disability insurance, plus buy-up option
• Flexible Spending Accounts
• Annual incentive plans
• Matching gifts program
• Education assistance through MyQuest for Education
• Career advancement opportunities