Legal Administrator

About the role

We are looking for a detail-oriented Legal Administrator to support contract-related operations and help ensure a smooth experience for clients and internal stakeholders in Chicago, Illinois. This Long-term Contract position focuses on coordinating legal documentation, organizing workflow through ticketing systems, and maintaining accurate records across multiple platforms. The ideal candidate is comfortable working with cross-functional teams, handling time-sensitive requests, and keeping contract matters moving efficiently.

Responsibilities

• Serve as a primary point of contact for client questions related to documentation and guide them through required materials with clarity and professionalism.
• Coordinate closely with Legal, Sales, Finance, and other internal teams to support efficient contract processing and a positive client experience.
• Oversee incoming requests in the legal ticketing queue, route matters to the appropriate attorneys, and create follow-up tasks when additional action is needed.
• Maintain organized contract files by filing correspondence, closing documents, and related records while updating statuses and notes accurately.
• Administer legal operations tools by refreshing templates, processing high-volume forms, and keeping shared resources current.
• Support signature collection for agreements and related legal documents to help move transactions forward on schedule.
• Contribute to special assignments and provide assistance with overflow work as business needs arise.

Requirements

• At least 3 years of experience in legal administration, legal document support, or a similar contract-focused role.
• Working knowledge of contract documentation and the legal requirements associated with agreement processing.
• Strong attention to detail with the ability to manage records accurately and stay organized across multiple priorities.
• Ability to work effectively both independently and collaboratively with colleagues and external contacts at different levels.
• Clear communication skills and a consistent approach to respectful, ethical, and inclusive interactions.
• Proficiency with Microsoft Office applications.
• Experience with tools such as SharePoint, Jira, NetSuite, DocuSign, and Salesforce is preferred.
• Willingness and ability to travel as required for the position.

Pay

$30 to $35 per hour.

Benefits

Medical, vision, dental, and life and disability insurance. Hired contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.