Legal Administrative Assistant - Trust & Estates

About the role

Offit Kurman, an AmLaw 200 law firm, is seeking a Legal Administrative Assistant for their New York based office. The Legal Administrative Assistant will support a team of attorneys focused on trusts and estates. Under general supervision, this role provides specialized administrative and legal support to two or more timekeepers, helping keep client matters organized and moving forward. The ideal candidate is proactive, detail-oriented, and committed to delivering excellent service to clients and colleagues.

Responsibilities

• Manage attorney calendars and coordinate client meetings, calls, events, and other appointments.
• Prepare, format, proofread, and finalize legal documents and correspondence under attorney supervision.
• Coordinate new client and matter intake, ensuring required information and documents are submitted and filed promptly.
• Organize and maintain electronic and paper client files, estate planning documents, matter records, and related materials.
• Support trusts and estates matters by tracking deadlines, organizing documents, and assisting with administrative steps in the matter lifecycle.
• Conduct internet and legal research as directed and assist with preparing or submitting documents to courts and relevant agencies.
• Communicate professionally with clients by phone, email, and in person, while maintaining strict confidentiality.
• Process expense reports, credit card reconciliations, and reimbursement requests.
• Provide backup reception support and assist with other administrative needs as required.

Qualifications

• Bachelor’s degree or equivalent experience.
• At least three years of administrative support experience in a law firm or professional services environment.
• Experience supporting trusts and estates attorneys or working with trusts and estates matters is strongly preferred.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with document management and attorney time-entry systems.
• Strong writing, proofreading, organization, and research skills, with excellent attention to detail.
• Ability to prioritize competing tasks, meet deadlines, anticipate needs, and handle confidential information with discretion.
• Clear, professional communication skills and a strong commitment to client service.