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Jobs · Legal · New York

Legal Administrative Assistant - Trusts and Estates

Harris Beach Murtha · Rochester, NY · Yesterday
On-siteLegal$24.82–$34.74/hrFull-time

Location: Rochester, NY (100% in the office)

About the role

Harris Beach Murtha is in search of a Legal Administrative Assistant to join our Trusts & Estates practice group in the Rochester, NY office. This role supports multiple attorneys and paralegals with day-to-day administrative tasks in a busy, collaborative environment.

Responsibilities

  • Draft and finalize estate planning documents (Last Will and Testament, Power of Attorney, Health Care Proxy, Trust, etc.) in accordance with attorney instructions
  • Attend document executions as a witness and/or notary, both in-office and occasionally off-site
  • Coordinate and assemble document packages, including filings with local, state, and federal courts and agencies (tabbing, copying, scanning)
  • Review, revise, and facilitate execution and recording of real property transfer documents
  • Assist with new client intake, matter opening, and preparation of correspondence
  • Manage attorney contacts, calendars, scheduling (including travel), and phones
  • Process check requests, vendor invoices, and attorney/paralegal expense reimbursements
  • Handle Surrogate’s Court e-filing using the NYSCEF system
  • Follow up with clients and other parties as needed

Requirements

  • 1+ years of experience as a legal administrative assistant
  • Knowledge of estate planning and estate administration (preferred)
  • Notary Public License (preferred)
  • High level of motivation, flexibility, and initiative
  • Ability to manage multiple ongoing projects in a fast-paced environment
  • Exceptional oral and written communication and organizational skills
  • Strong proofreading and analytical skills for legal documents
  • Proficiency with MS Office (Word, Outlook, Excel) and technology resources
  • Well-developed interpersonal skills, including patience and empathy, particularly with clients
  • Commitment to the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
  • Comfort working in the office daily

Benefits

Harris Beach Murtha is committed to an inclusive environment and welcomes applications from diverse candidates with varied backgrounds and skills, including military experience.

Pay

Rochester, NY: $24.82 - $34.74/hour

Schedule

38.75 hours per week

About Harris Beach Murtha

Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. With roots reaching back to 1856 in New York and ties to New England since 1936, the firm serves clients including Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations, and individuals. The firm’s practice areas span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates. Offices are located throughout Connecticut, New York, Massachusetts, and New Jersey.

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