Legal Administrative Assistant, Litigation

Job Summary

Kutak Rock LLP seeks a Legal Administrative Assistant in its Scottsdale office Litigation practice. The primary responsibility of this position is to provide secretarial support to multiple attorneys and work alongside a team of other staff members within the litigation department.

Responsibilities

- Prepare, assemble, coordinate and proofread documents, firm standard letters, correspondence, and memoranda to firm format standards, using internal programs for document revision, clean-up, and comparison - Utilize the firm’s document management system and email integration management system for individual capacity and supported attorneys - Generate, organize, copy, scan and maintain electronic and physical client files - Accurately enter attorney time and expenses into the firm’s timekeeping software; manage accounting deadlines of same - Maintain accurate docketing utilizing Compulaw to update attorney calendars by scheduling appointments for court appearances, conferences and meetings, including receiving court notifications and scheduling other docket matters - File pleadings with the various state and federal courts, including online filing systems - Arrange business itineraries by coordinating travel reservations - Assist with and maintain attorney continuing legal education records and bar association memberships - Answer telephones and handle client matters (when appropriate) through telephone and email - Scan documents and send/receive via email for attorneys

Qualifications: Skills and Abilities

- Ability to organize large quantities of information - Ability to work well under the pressures of deadlines and prioritize assignments - Ability to thrive on challenges of a fast-paced environment - Ability to work both collaboratively as part of a team and independently or unsupervised - Strong attention to detail - Knowledge of legal terminology and procedures - Knowledge with civil litigation practices - Excellent spelling, grammar, and proofreading skills - Excellent organizational, written, and verbal communication skills - Ability to handle documents and other information with confidentiality and discretion - Knowledge of depositions (or preparing for depositions), preparing RFP, RFA, and interrogatories or pleadings preferred - Excellent interpersonal skills with an aptitude to interface with attorneys, clients, staff, and firm visitors - Proficiency in Microsoft Office suite of products, especially Excel and PowerPoint - Proficiency in NetDocuments, Disco, Compulaw, and/or Kofax or ability to rapidly attain competence with new systems

Qualifications: Education and Experience

- High School diploma (or equivalent) required; college degree given preference - 3+ years experience in legal secretarial field required - Litigation and trial preparation experience preferred

Position Information

Status: Non-Exempt Salary Range: $65,000-$85,000 Per year, commensurate with education and experience. Work Arrangement: Hybrid 3:2, with Manager approval

Benefits

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program.

About the Firm

Kutak Rock