Legal Administrative Assistant - Litigation

About the role

The Legal Administrative Assistant will provide general office support for our Litigation & Disputes attorneys and paralegals. This will include maintaining and organizing files, managing appointments and calendaring deadlines, proofreading and formatting documents, and utilizing case management software to keep cases organized.

Responsibilities

• Assist attorneys in organizing and managing case files, including maintaining document databases and electronic records.
• E-filing in federal, state and local courts.
• Proofread and format legal documents including routine pleadings and motions, affidavits, and interrogatories, files motions and pleadings according to judicial procedures.
• Maintain calendars for attorneys and paralegals, including scheduling appointments and calendaring all relevant deadlines.
• Process invoices, reimbursements, check requests, and conflict checks as needed. Prepare engagement letters, memos and other relevant documentation.
• Communicate directly with clients via email and/or phone.
• Record attorney time in iTimekeep system.
• Answer incoming calls and route as appropriate.

Requirements

• Minimum of high school diploma required.
• 2+ years of litigation administrative experience required.
• Highly organized with strong attention to detail.
• Project and case management skills, including a strong aptitude for managing and prioritizing multiple projects and deadlines.
• Excellent written and verbal communication skills as well as analytical, problem solving and decision-making skills.

Qualifications

Physical Requirements:

• Sitting position, static for up to one-half hour at a time, up to six hours per day.
• Standing and walking regularly, up to two hours per day.
• Lifting and carrying up to 20 pounds occasionally.
• Bends and stoops occasionally, up to one-half hour per day.

Skills

Not specified

Benefits

Not specified

Pay

$18.50 - $22.00 per hour

Schedule

Full-time