Legal Administrative Assistant- Litigation
About Us
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
About the Role
This role provides support to attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior Legal Administrative Assistants (LAAs) and Legal Secretary Assistants (LSAs). Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the San Francisco office once fully trained.
Responsibilities
- Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.
- E-filing in various state and federal courts, both trial and appellate.
- Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions.
- New client intake and file maintenance utilizing the firm's electronic records management system.
- Billing, travel coordination, and expense reimbursement.
- Interacting effectively, courteously, and professionally with clients, attorneys, staff, and peers.
Requirements
- Minimum of 2 years of general litigation experience.
- High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Experience supporting attorneys in complex litigation.
- Experience with e-filing, document management systems (such as NetDocs), and time and billing systems; Elite experience is a plus.
Skills
- Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
- Communication: Strong verbal and written communication abilities.
- Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
Benefits
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found in the Careers section of the firm’s website.
Pay
The salary range for this position is from $90,000 – $105,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications.