Legal Administrative Assistant I

Responsibilities

• Cook up and obtain signatures for various types of legal documents.
• Maintain and replenish funds in the USPTO deposit accounts.
• Schedule, coordinate, and organize meetings for legal staff.
• Order and maintain office supplies and equipment.
• Sort, screen, and distribute incoming mail.
• Generate purchase requisitions in accordance with organizational protocols.
• Occasionally prepare travel arrangements.
• Prepare expense and reimbursement reports.
• Aid team members with projects, track deadlines, and perform ad-hoc administrative tasks as needed.
• Edit and format documents, presentations, and reports using Microsoft Office and other business tools.

Qualifications

• Excellent oral and written communication skills.
• Strong organizational and time-management abilities with high attention to detail.
• Demonstrated ability to handle confidential legal information with discretion.
• Ability to work effectively in a fast-paced environment supporting multiple functions within the Legal Department.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities under time-sensitive conditions.
• Minimum of three (3) years of experience in a professional or legal environment.

Benefits

• Health Insurance: Medical, dental, and vision coverage.
• Retail Plans: Participation in a company-sponsored retirement savings plan.
• Legal Service Plans: Access to attorneys for legal advice and representation.