Legal Administrative Assistant (Floater)

We’re seeking a Legal Administrative Assistant (Floater) to work at a leading New England-based law firm in Woburn, MA.

About the role

This is a direct-hire, on-site position with a competitive annual salary and excellent benefits. You’ll have the opportunity to support a highly respected, award-winning law firm with a longstanding tradition of professional excellence in a collaborative and service-driven environment. This role offers exposure to a broad array of legal practice areas and a chance to grow your professional administrative skills.

Responsibilities

• Provide general administrative support to assigned attorneys and paralegals, including drafting client correspondence, fielding client phone calls, coordinating appointments, and managing calendars.
• Perform highly technical document production, including typing, drafting, editing, redlining, converting documents from PDF to Word, scanning, assembling closing binders, and making copies.
• Proofread and edit documents for grammar, spelling, punctuation, and format; file documents and emails in the firm’s electronic document management system.
• Distribute correspondence via email or hard copy and maintain files and client documentation.
• Utilize strong communication skills to ensure clarity of instructions and completion of tasks while maintaining a courteous and service-oriented demeanor.
• Input time entries, open new client/matter numbers, conduct conflict checks, and answer telephone calls with professionalism.
• Backup team members by providing administrative support to other attorneys, paralegals, and the reception desk as needed.

Requirements

• 5+ years of legal administrative experience.
• Knowledge of legal terminology, basic legal procedures, and law firm document protocols.
• Superior attention to detail and strong organizational skills.
• Excellent written and oral business communication skills.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).

Benefits

• Voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, and a legal plan.
• Retirement savings plan.
• Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year).
• Transit spending account.
• Paid sick leave under applicable state or local plans.

Pay

$60,000 - $80,000 annually

Schedule

Monday–Friday, 8:30 AM – 5:00 PM