Legal Admin Asst Intern

About the role

Contributes to the efficient operation of the law firm by providing basic (administrative and legal) clerical and organizational assistance to the firm’s Legal Administrative Assistants, Document Application Services, and Guest Services while participating in training sessions and building skills to advance to the position of Legal Administrative Assistant.

Responsibilities

• Provides prompt, courteous, and professional handling of correspondence, telephone calls, photocopying, and faxes while assisting legal administrative assistants, switchboard operators, and receptionists.
• Sets up files as directed, codes documents, routes materials to the proper person, and files to ensure that materials are well-organized, maintained, and accessible to timekeepers.
• Prepares forms, including expense reports and supply requisitions.
• Learns to prepare pleadings/agreements and to enter time into firm-specific time-entry software.
• Works on special projects as assigned by supervisor and/or floor coordinators.
• Participates in periodic meetings to ensure and improve work group effectiveness.
• Spends one hour per day using software currently in use at the firm to build typing speed and increase knowledge of legal terminology until reaching a goal of 50 wpm.
• Attends training sessions offered at the firm to become proficient with software currently in use.
• Learns and provides back-up reception/Guest Services desk assistance as needed.
• Communicates courteously and professionally by phone and in person, using good communication skills.
• Maintains a neat and orderly workplace.
• Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed.
• Uses office equipment including phones, typewriters, photocopy machines, facsimile machines, and calculators.
• Follows adequate safety procedures while carrying out all duties.

Benefits

• Competitive salary
• Comprehensive benefits package including medical, dental, vision, disability, and life insurance
• Retirement plan with a generous contribution plan
• Paid time off