Legal Admin Assistant

About the Role

An experienced Administrative Assistant is needed to provide support to the Executive Leadership Team and Corporate Attorney within a professional office environment. This role is responsible for handling a variety of administrative duties, ranging from routine tasks to more complex projects.

Responsibilities

• Independently prioritize and manage workload to complete administrative assignments for department personnel and other office staff while meeting established deadlines.
• Utilize advanced computer skills, including word processing, spreadsheets, graphics, and database applications, to create, update, and maintain presentations, correspondence, mailings, publications, and other departmental documents.
• Review, proofread, and edit materials to ensure consistency, accuracy, and proper formatting.
• Assist with preparing board minutes/resolutions.
• Compile, coordinate, and distribute reports, agendas, and other business-related information as needed.
• Schedule meetings and conferences, coordinate appointments, and arrange travel accommodations. Maintain calendars for assigned personnel when required.
• Answer and route incoming telephone calls in a professional and timely manner.
• Establish, organize, and maintain recordkeeping and filing systems.
• Manage incoming and outgoing mail for assigned staff members.
• Support general office operations, including maintaining office supply inventory, copying, printing, collating documents, and coordinating mail and deliveries.
• Provide backup administrative and clerical support as needed.
• Utilize SAP to create purchase requisitions and process the receipt of goods and services for office personnel, as applicable.
• Perform additional duties and special projects as assigned by management.