LEAVES SPECIALIST

About the role

At Nox Group, we are dedicated to humanizing construction as one of the fastest‑growing industrial enterprises in the US. Nox Group owns and operates Corbins, RMCI, Nox Innovations, and Construction Labels, and our teams set the standard as industry leaders. As we continue to expand nationwide, we seek people who are passionate about personal growth and eager to make a positive impact throughout the industries and communities we serve. The Leaves Specialist manages the daily intake, processing, and tracking of all employee leave of absence and disability requests. This role focuses on high‑volume operational workflows required to maintain program compliance, including preparing FMLA/ADA/short‑term & long‑term disability paperwork, verifying medical documentation, and tracking time‑off usage. Serving as the primary point of contact for routine leave inquiries, the Leaves Administrator ensures strict adherence to timelines, maintains data integrity within HR systems and alignment with third‑party leaves management, and coordinates closely with Payroll.

Responsibilities

• Manage daily intake, review documentation, and determine baseline eligibility for FMLA, short‑term disability (STD), and all company‑specific leave programs, including Accommodations (ADA), Leave of Absence (LOA), and Fitness for Duty (FFD) required upon return to work.
• Manage all FMLA/ADA/LOA/FFD/STD/LTD requests and approvals via third party.
• Maintain accurate records of employee leaves and documentation organization.
• Manage and process weekly leave recoups required upon employee return to work for any missed benefit premium deductions.
• Serve as primary contact for employee leave inquiries, requests and approvals, STD/LTD claims, and as first point of contact for third‑party administrators.
• Engage with employees throughout the entire leave cycle, communicating next steps, setting clear expectations, and holding employees accountable for reporting time and providing required documentation.
• Document and maintain administrative procedures and tracking for assigned leaves processes.
• Counsel and educate employees regarding company leave options and guidelines through phone calls, emails, and educational resources.
• Prepare and edit leave‑related communications, including eligibility requirements.
• Work with Payroll and Field Operations to account for time off for employees on leave.
• Provide weekly reporting and, as needed, internal updates for tracking attendance and PTO for employees on leave.
• Maintain personal knowledge of benefit and leaves laws and regulations.
• Assist with open enrollment and other HR annual or ongoing initiatives as needed.
• Perform customer service functions by answering employee requests and questions.
• Perform other related duties as assigned.

Qualifications

• At least two years of HR‑related experience required.
• Experience in benefits/leave administration preferred.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices, and procedures.
• Excellent time‑management skills with a proven ability to meet deadlines.
• Ability to function well in a high‑pace and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education & Certifications

• Bachelor’s degree in human resources or related field and/or equivalent experience.
• Professional Human Resources (PHR) or SHRM‑CP certifications preferred.

Safety Level

This is a safety‑sensitive position; all applicable policies, including drug testing and background checks, will apply.