Leave of Absence Specialist

About the role

Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services. At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution. The Leave of Absence Specialist is the primary point of contact for employees navigating a Leave of Absence. In this role you will serve as a subject-matter expert to employees, managers and Human Resources regarding leave policies, eligibility, documentation and return to work requirements.

Responsibilities

• Leave Administration: Manage the leave of absence process from initial inquiry through approval, extensions, intermittent leave and return to work; educate employees on leave programs including FMLA, Short-Term Disability, Parental, and Military leaves along with state specific programs; partner with disability leave vendor, monitoring cases, ensure appropriate follow up and timely case processing; coordinate with HR Business Partners for complex accommodation and return to work cases.
• Benefits and Payroll Coordination: Manage leave-related payroll and benefits activities including premium payment, benefit continuation, paid time off usage and employee status updates; ensure accurate HRIS and payroll transactions related to leave.
• Workers’ Compensation Administration: Manage workers’ compensation leaves from initial reporting through claim closure; coordinate claim filing, drug screening requirements, lost time tracking and return-to-work activities; partner with carriers, adjustors and CBX Safety Department to facilitate claim management and accurate reporting.
• Compliance and Policy Management: Maintain compliance with federal, state and local leave regulations; develop and maintain leave of absence policies, procedures and process documentation; generate and analyze reports related to leave utilization, claim activity and compliance metrics.
• Other duties as assigned.

Requirements

• Associate’s or Bachelor’s Degree, or an equivalent combination of education/experience preferred.
• 3‑5 years of experience managing employee leave programs in a multi‑state organization.
• Proficiency with Microsoft Office Suite required.
• Physical demands: regularly required to talk, hear, and see; frequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms; frequent lifting of items weighing 5–25 pounds and occasional lifting of up to 50 pounds.
• Work environment: operates in both a professional office setting and a warehouse environment; uses standard office equipment; occasional travel to project sites may be required; warehouse conditions include proximity to forklifts and other heavy machinery and use of various tools and hardware; may be subject to frequent heavy lifting and exposure to variable weather conditions, including extreme heat and cold.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Skills

• Excellent verbal and written communication skills required.
• Excellent attention to detail.
• Working knowledge of FMLA, ADA and applicable state