Leave Of Absence Specialist

About the role

We are seeking a dedicated Leave of Absence Specialist to manage and oversee leave of absence claims, providing essential customer service and ensuring compliance with federal and state regulations. This role involves close collaboration with various departments and requires strong analytical and communication skills.

Responsibilities

• Handle escalations related to leave management, such as investigating issues with EDD approvals and preemptive terminations.
• Provide oversight of leave of absence claims with support from a third-party administrator.
• Track and analyze leave of absence data using our internal HRIS system and Excel.
• Respond to requests from state agencies and insurance companies regarding company plans, state-paid disability, and leave programs.
• Provide excellent customer service by promptly responding to inquiries via phone, email, and mail.
• Support day-to-day outsourced Leave of Absence administration and maintain relationships with Human Resources, workers compensation, and corporate counsel.
• Engage with managers and Human Resources to document reasonable accommodations.
• Manage the LOA inbox, responding to inquiries and escalated issues.
• Audit the leave spreadsheet to ensure compliance and accuracy.
• Follow up with employees whose leaves are ending to confirm return dates.
• Attend ongoing training on Leave of Absence topics to ensure compliance.

Requirements

• 1–2 years of HR experience.
• 1–2 years of experience in leave management (FMLA, workers' compensation, etc.).
• General understanding of leave processes.
• Experience with third-party companies processing leaves.
• Knowledge of HRIS systems.
• Proficiency in Microsoft Excel, including pivot tables and spreadsheets.
• Employee relations or benefits knowledge is a plus.
• Basic computer skills.

Work Environment

This position is based in our corporate headquarters located in a newly established office space in Irvine. The environment is professional, with exposure to C-level executives from corporate finance, legal, HR, and other departments. The team is small and collaborative, working with a large volume of data. The manager values a go-getter attitude and willingness to learn, fostering a supportive and team-oriented atmosphere.

Schedule

This role is 100% on-site with flexible start times post-training. Training hours are from 8 AM to 5 PM; afterward there is flexibility in working hours with an 8-hour workday and options for lunch breaks.

Pay

The pay range for this position is $24.00–$24.00/hr. Individual compensation offered within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan with pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Contract-to-hire position based in Irvine, CA. Application deadline: November 2, 2026.