Leave of Absence Coordinator

About the Role

Under the direction of the Director of Total Rewards, Compensation & Leaves Management, the Leave of Absence Coordinator is responsible for the daily administration of requested leaves of absence and ADA accommodations. This role accurately interprets and applies State and Federal leave laws, including FMLA, USERRA, ADA, and University Hospital policies to resolve issues. The coordinator assists the Director in the overall planning and implementation of University Hospital’s policies and procedures regarding affirmative action and equal employment opportunity, prepares statistical affirmative action reports for compliance agencies, and facilitates religious and disability accommodations. The role involves approving or denying leaves and assisting with the interactive accommodation process based on knowledge of Federal, State, and University Hospital guidelines.

Responsibilities

• Administers and manages daily leave of absence requests and ADA accommodation cases.
• Interprets and applies federal and state leave laws, including:
  • Family and Medical Leave Act (FMLA)
  • Americans with Disabilities Act (ADA)
  • Uniformed Services Employment and Reemployment Rights Act (USERRA)
  • University Hospital policies and procedures
• Reviews and evaluates leave requests to determine eligibility and compliance with applicable regulations.
• Approves or denies leave requests based on federal, state, and University Hospital guidelines.
• Assesses medical certifications and determines whether conditions meet the criteria for serious or chronic health conditions under applicable laws.
• Coordinates and supports the interactive accommodation process for employees requiring workplace accommodations.
• Facilitates, evaluates, and negotiates religious and disability accommodation requests.
• Assists the Director with the planning, implementation, and administration of Affirmative Action (AA) and Equal Employment Opportunity (EEO) programs.
• Prepares and maintains statistical reports and compliance documentation for federal, state, and local regulatory agencies.
• Responds to requests for affirmative action and compliance data from internal and external stakeholders.
• Ensures compliance with employment laws, regulations, and organizational policies related to leave administration and accommodations.
• Develops and delivers training programs for employees and supervisors on:
  • Leave of absence policies
  • ADA accommodations
  • Employee and management responsibilities under applicable laws
• Provides guidance and consultation to managers and employees regarding leave management, accommodations, and compliance requirements.
• Collaborates with leadership, Human Resources, and other departments to resolve complex leave and accommodation issues.

Qualifications

• Bachelor’s degree in Human Resources or a related field required.
• Minimum of two (2) years of Human Resources experience or leave administration experience required.
• Working knowledge of federal and state leave laws and regulations, including FMLA requirements.
• Proficiency in Microsoft Office applications, including:
  • Microsoft Word
  • Microsoft Excel
• Experience with Microsoft Access and PowerPoint preferred.
• Strong verbal and written communication skills with the ability to effectively interact with employees at all organizational levels.
• Commitment to ongoing professional development and staying current on changing employment laws, regulations, and best practices.
• Ability to prioritize multiple responsibilities and manage competing deadlines.
• Demonstrated ability to work both independently and collaboratively in a team environment.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Equivalent combination of education, training, and/or experience may be considered in lieu of the degree requirement.
• Professional Human Resources (PHR) or Senior Professional Human Resources (SPHR) certification preferred.

Benefits

• Medical & Prescription Drug Coverage
• Dental & Vision Insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Short- & Long-Term Disability Insurance
• Pension Plan
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development

Pay

In compliance with New Jersey’s Pay Transparency Act, the salary range for this position is Min-$63,187; Mid-$75,444; Max-$87,701 per year. University Hospital considers multiple factors when determining compensation, including (but not limited to) the scope and responsibilities of the position, the candidate’s relevant work experience, education and training, key skills, internal equity, market data, and organizational needs.