Leave & HR Compliance Administrator

About the role

This position is responsible for administering employee leave programs while ensuring organizational compliance with all applicable federal, state, and local employment laws. The role serves as a subject matter expert on leave management and HR compliance, supporting employees, managers, and HR leadership by mitigating risk, maintaining accurate records, and ensuring consistent, compliant practices.

Responsibilities

• Manage the end-to-end administration of employee leave programs from initiation through return-to-work
• Serve as the primary point of contact for employees regarding leave requests, eligibility, and status updates
• Coordinate with third-party leave administrators and benefits vendors when applicable
• Track leave usage, intermittent leave, and return-to-work timelines
• Facilitate return-to-work processes, including fitness-for-duty evaluations where required
• Educate employees and managers on leave policies, procedures, and responsibilities
• Provide guidance on ADA accommodations and manage the interactive process
• Partner with HR Business Partners, Legal, and Payroll teams to resolve leave-related issues
• Maintain and manage leave tracking systems and HRIS data
• Generate reports on leave status
• Ensure HR practices, policies, and programs comply with federal, state, and local laws (e.g., FMLA, ADA, FLSA)
• Monitor regulatory updates and recommend policy/process changes
• Support compliance with wage and hour laws, employee classification, and recordkeeping requirements
• Manage and coordinate company training related to state-required laws
• Manage internal audit review processes and ensure proper documentation

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent work experience
• 3–5 years of experience administering employee leave programs and employment compliance processes
• Experience working with HRIS systems, leave management platforms, and case management tools
• Experience administering FMLA, ADA, disability, and state leave programs
• Knowledge of employment laws and HR compliance requirements

Preferred Qualifications

• Experience managing multi-state leave programs and applying federal, state, and local regulations (e.g., FMLA, ADA)
• Experience partnering with third-party leave administrators or benefits vendors

Skills

• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to manage sensitive and confidential information
• Strong analytical and problem-solving skills, with the ability to assess eligibility and interpret policies
• Ability to manage multiple priorities and a high-volume caseload in a fast-paced environment
• Customer service mindset with the ability to handle sensitive employee situations with professionalism
• Strong collaboration skills and ability to work cross-functionally (HR, Legal, Payroll, Benefits)
• Strong knowledge of employment laws and leave regulations, with the ability to apply them in practice

Working Conditions

Primarily works in a general office environment and may require occasional extended hours to meet deadlines or manage high-volume periods. Regular interaction with employees, managers, and cross-functional partners while handling sensitive and confidential information in a professional manner.

Physical Requirements

• Prolonged periods of sitting and working at a computer
• Frequent use of standard office equipment (e.g., computer, phone)
• Ability to occasionally move or position items such as files and documents (up to 10 pounds)

Pay

• Base Salary: $75,000–$85,000
• FLSA Status: Exempt
• Bonus Type: Year-end Discretionary

Benefits

• Health & Wellness: Comprehensive coverage includes medical, dental, and vision insurance options, as well as Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA)
• Financial Future: Access a 401(k) retirement savings plan
• Time Off: Vacation, sick leave, paid holidays, and other leave types (bereavement, jury duty, FMLA, military leave)
• Insurance & Protection: Company-provided life insurance, accidental death and dismemberment (AD&D) insurance, and short- and long-term disability coverage; Employee assistance program (EAP)
• Exclusive Perks & Discounts: Home purchase and financing discounts; Discounted group pet insurance rates