Leasing Registration Administrator

Job Responsibilities

• Fleet Registration, Tax Compliance, DOT, and Insurance
• IFTA, NYHUT, CTHUT data collection and reporting
• Excise and property tax bill payment processing
• Customer rebills for all registration, fuel & mileage tax and excise tax bills
• Collect certificate of insurance renewals and maintain COI files
• Handle inbound insurance claims and summons
• Aid with FMCSA/ DOT updates and reporting
• Contract, New Vehicle, Reporting & General Admin File and maintain lease contracts for record keeping and bank audit
• Create Schedule A and Contract creation
• Create Procede PO's for ordered equipment
• Log and track vehicles on Order Board
• Telematics connection - Ensure N2 devices are connected with GeoTab for fleet reporting
• Aid with telematics connection for tax reporting and GPS
• Affirm International OCC, I360 are connected for each vehicle
• Run and distribute weekly Preventive Maintenance Report
• Run and distribute weekly Rental Utilization Reports
• Collect and file daily Yard Inventories
• Maintain Customer Master List
• Add, remove and manage trucks on the Idealease Portal and Proaction
• Aid customers with general reporting needs and questions
• Vehicle Invoicing and Financing
• Collect new truck and body/upfit OEM invoices and distribute for financing
• Create dealer invoices for new truck financing
• Submit invoices to bank to initiate financing
• Push deals through Arcadium to accounting to complete sales process

Required Skills

• College courses in business administration, accounting, business systems required
• A college degree is preferred
• One to three years of related administrative experience
• Experience in a central office support environment (shared services) preferred
• Ability to be organized and handle multi-tasking activities with multiple locations
• Ability to work with remote administrators to coordinate activities throughout the organization
• Ability to utilize Excel, Word, and other Microsoft software at a proficient to expert level
• Self-motivated/self-driven
• Dealership experience, whether car, truck, motorcycle, etc. beneficial, but not required
• Excellent communication skills and a team mentality are necessary for strong job performance

Benefits

• Competitive starting pay
• Excellent health benefits including; Medical, Dental and Vision plans, a complimentary life insurance policy, and several other voluntary coverage options to choose from
• Generous Paid Time Off policy, including vacation, sick time and floating holidays
• 401(k) with Company match
• Support and encouragement for your continued advancement with additional training

About the Role

At Allegiance Trucks, we are dedicated to serving the trucking community and driving the future of trucking. We are a leading truck dealership group representing top-tier brands like International, Hino, Isuzu, and Ford.