Leasing Administrator

RESPONSIBILITIES

• Prepare Execution Packet Requests – prepare outgoing and process incoming mailings.
• QC/QA of lease or other real property agreement for content and accuracy of such.
• Process signed documents - Ensure proper execution for internal and external parties.
• Preparation of real property agreements and associated documents.
• Filing and maintaining land records and real property agreements.
• Maintain applicable portions of spreadsheet, Archibus and Quorum information.
• Record/file real property agreements in land registries.
• Prepare Check Requests.
• Cook up and organize electronic files for various types of property records and the tracking of the information using the Archibus tool.
• Coordinate, participate and review in the processing of lease payments to landowners.
• Cook up and review the setup of the information into the Archibus tool for new projects.
• Work closely with other departments within the organization including, but not limited to, Facilities, Engineering and Construction, Legal, Accounting and Treasury.
• Perform basic office administration duties as related to Real Estate functions.
• Read and interpret lease agreements (rent terms, escalations, clauses).
• Track critical dates (renewals, expirations, options).
• Abstract key lease terms into databases or systems.
• Rent calculations (base rent, percentage rate, escalations).
• Cam reconciliations.
• Operating expense reconciliations.
• Budget tracking and variance analysis.
• Understanding of NPV, cash flow, and lease economics (especially in corporate real estate).
• Manage lease management systems (e.g., MRI, Yardi, SAP RE, CoStar).
• Ensure accuracy of lease abstracts, payments, and reports.
• Identify discrepancies in billing or lease terms.
• Compliance tracking (insurance, obligations, deadlines).

QUALIFICATIONS

• Bachelor’s Degree