Leasing Manager

Job Responsibilities

• Conduct a comprehensive review of all active leases, renewal schedules, and rent escalation terms.
• Audit lease files to ensure documentation, insurance certificates, and compliance records are complete.
• Begin digitization and organization of lease documents into a centralized, searchable system.
• Establish consistent electronic filing protocols for executed leases and supporting documents.
• Reconcile lease payment tracking with Finance and Shared Accounting.
• Identify delinquent rent issues and develop appropriate resolution plans.
• Assess current lease tracking systems and recommend improvements where necessary.
• Meet with pastors and parish business managers to understand local lease concerns and support needs.

Key Responsibilities

• Coordinate the showing of available properties in collaboration with brokers and parish leadership.
• Lead lease negotiations for new agreements and renewals in coordination with pastors.
• Prepare lease documents in consultation with General Counsel as required.
• Distribute and track lease agreements through execution.
• Maintain accurate lease files in both electronic and archival systems.
• Track renewal dates, rent escalations, and key lease milestones.

Financial Coordination & Rent Management

• Coincide with the Archdiocesan Finance Office to ensure accurate rent receivables.
• Review rent reports and identify payment discrepancies.
• Address delinquent rent matters with professionalism and prudence.
• Negotiate payment arrangements when appropriate while protecting Archdiocesan interests.
• Ensure proper documentation is provided to Finance for all executed leases.

Compliance & Risk Management

• Maintain current liability insurance documentation for all lessees.
• Coordinate with parishes to ensure tenants maintain proper coverage.
• Support tax exemption filings and real estate tax reviews.
• Aid in documentation required for compliance with regulatory or environmental requirements.
• Ensure all lease files meet documentation and audit standards.

Property Coordination

• Serve as liaison between lessors and lessees on lease-related issues.
• Support closed parish properties by coordinating vendor services as directed.
• Coordinate with Facilities regarding maintenance or service concerns affecting leased properties.
• Address utility transfers, ordinance notices, and property-related correspondence.

Job Requirements

• 5–10 years of experience in lease administration, property management, or real estate operations.
• Strong understanding of lease structures, rent escalation clauses, and contract documentation.
• Experience working in multi-site or institutional environments preferred.
• Strong organizational and documentation discipline.
• Ability to manage multiple leases and deadlines simultaneously.
• Proficiency in lease tracking systems and Microsoft Office.
• Bachelor’s degree preferred.
• Practicing Catholic preferred.

Leadership Profile

• High attention to detail and follow-through.
• Calm and respectful communication with pastors, tenants, brokers, and Finance staff.
• Ability to manage sensitive matters with discretion.
• Strong organizational discipline and system thinking.
• A steady presence when resolving tenant or rent disputes.
• Commitment to responsible stewardship of Church resources.