Leasing Coordinator

About the role

The coordinator will be responsible for providing support to the leasing team and delivering excellent service to prospective customers. S/he will report to the Managing Director of Leasing and will be located at our HQ in New York.

Responsibilities

• Maintain all New York leasing activity in VTS, including proposals, tours, active opportunities, and dead deals, and follow up with the leasing team to keep the information current and accurate.
• Support weekly, monthly, and quarterly leasing reporting, including deal status, vacancy marketing efforts, target companies, tours, proposals, and other leasing activity.
• Maintain comparable-set analyses, market research, and other materials in support of leasing pursuits.
• Track market rents, lease and sales comparables, market studies, and other market information, and assist with the preparation and distribution of Market Overview materials.
• Develop and maintain detailed knowledge of the New York portfolio by walking spaces, verifying conditions, coordinating updates, and ensuring that floor plans, listings, and marketing materials reflect current conditions.
• Coordinate with architecture firms, Design & Construction, Property Management, Stevenson Systems, photographers, inspectors, and external vendors to confirm measurements and update space information.
• Provide professional support to prospective customers, brokers, and other external stakeholders, including coordinating and, when appropriate, leading smaller tours and third-party leasing tours.
• Create and edit a broad range of leasing and marketing materials, including brochures, flyers, floor plans, presentations, corporate leasing proposals, qualifications booklets, email invitations, and exclusive-listing materials.
• Assist with tenant-event planning, preparation, and on-site logistical support.
• Identify opportunities to improve administrative workflows and use technology, automation, or AI-enabled tools to increase efficiency.
• Take ownership of assigned workstreams, proactively identify needed follow-up or updates, and help ensure that leasing information remains accurate across systems and materials.

Skills and Qualifications

• Bachelor’s degree
• 1 – 2 years of experience in marketing or related field, or any similar combination of education and experience
• Strong attention to detail, interpersonal and communication skills
• Experience creating and editing marketing materials
• Proficiency with Microsoft Office Suite
• Familiarity with Adobe Illustrator and other “marketing” tools
• Excellent organizational and multi-tasking skills
• Adapt to changing and challenging situations, think and act strategically, and demonstrate strong problem-solving capabilities
• Must display initiative, be proactive, detail oriented, creative, reliable, and energetic in managing all tasks and priorities
• Ability & strong desire to collaborate and work as part of a team / across multiple teams internally

Pay

The base compensation range for this role is $55,000 to $65,000. This role is also eligible for a discretionary annual bonus.

Benefits

• Access to comprehensive medical, dental, and vision insurance
• Life and disability insurance
• 401(k) plan (with matching contributions)
• Wellness benefits
• All other benefits afforded to full-time Tishman Speyer employees