Lease Administrator

Duties

• Prepare Execution Packet Requests – prepare outgoing and process incoming mailings.
• QC/QA of lease or other real property agreements for content and accuracy.
• Process signed documents and ensure proper execution for internal and external parties.
• Prepare real property agreements and associated documents.
• File and maintain land records and real property agreements.
• Maintain applicable portions of spreadsheets, Archibus, and Quorum information.
• Record/file real property agreements in land registries.
• Prepare check requests.
• Cook up and organize electronic files for various property records and track information using the Archibus tool.
• Cook up, participate in, and review the processing of lease payments to landowners.
• Cook up the integration of new projects into the Real Estate department, including gathering and reviewing documentation received and reviewing the setup of information in the Archibus tool.
• Work closely with other departments, including Facilities, Engineering and Construction, Legal, Accounting, and Treasury.
• Perform basic office administration duties related to Real Estate functions.

Skills

• Lease Management & Interpretation
• Lease management
• Lease interpretation
• Reading and interpreting lease agreements (rent terms, escalations, clauses)
• Tracking critical dates (renewals, expirations, options)
• Abstracting key lease terms into databases or systems
• Financial & Analytical Skills
• Rent calculations (base rent, percentage rent, escalations)
• CAM (Common Area Maintenance) and operating expense reconciliations
• Budget tracking and variance analysis
• Understanding of NPV, cash flow, and lease economics (especially in corporate real estate)
• Data & Systems Management
• Managing lease management systems (e.g., MRI, Yardi, SAP RE, CoStar)
• Maintaining accurate lease databases
• Strong Excel skills (pivot tables, formulas, reconciliation models)
• Attention to Detail
• Ensuring accuracy of lease abstracts, payments, and reports
• Identifying discrepancies in billing or lease terms
• Compliance tracking (insurance, obligations, deadlines)

Qualifications

• Bachelor's degree or equivalent work experience
• Required Skills:
• Lease management
• Lease interpretation
• Reading and interpreting lease agreements
• Tracking critical dates
• Abstracting lease terms into databases
• Additional Skills:
• Rent calculations
• CAM reconciliations
• Operating expense reconciliations
• Budget tracking
• Variance analysis
• Understanding of NPV
• Understanding of cash flow
• Understanding of lease economics
• Managing lease management systems
• Maintaining lease databases
• Excel (pivot tables, formulas, reconciliation models)
• Attention to detail
• Ensuring accuracy of lease abstracts
• Ensuring accuracy of payments
• Ensuring accuracy of reports
• Identifying discrepancies in billing
• Identifying discrepancies in lease terms
• Compliance tracking

Benefits Summary

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.