Lease Administrator

Paradigm Oral Health is seeking a passionate multitasker to join our team as a Lease Administrator. This is a unique opportunity for an experienced lease administrator with a strong background in lease administration, insurance, and project management.

Responsibilities

• Lease Administration:
  • Manage and maintain lease agreements, critical dates, rent schedules, and key lease information within the lease administration system
  • Read and abstract lease documents ensuring data integrity of lease information in company systems
  • Work with landlords to obtain W9 and ACH information for vendor creation
  • Coordinate with the accounting team to ensure lease obligations are paid in accordance with the lease
  • Ensure the company takes advantage of key lease provisions (options, expirations, kick-outs, etc.) and reports these to management in a timely manner
  • Report and set up tenant improvement allowances, rent abatements, rent credits, etc.
  • Work closely with other internal departments on new and expiring lease projects
  • Coordinate the handling of repair & maintenance issues (lease review, landlord notification, etc.)
  • Perform detailed Common Area Maintenance (CAM), insurance, and real estate tax audits to reconcile accounts and identify discrepancies
• Insurance:
  • Oversee insurance binder and meet with insurance broker on a bi-weekly basis to discuss new projects and acquisitions
  • Monitor existing policies and maintain appropriate levels of coverage
  • Oversee the issuance of insurance certificates
  • Submit initial claims as needed
  • Serve as the liaison between management and our insurance broker
• Project Management:
  • Oversee the processing of all invoices related to new construction projects
  • Submit for tenant improvement allowance reimbursement
  • Attend all necessary calls with internal departments to ensure all property/finance matters remain on track
  • Communicate to the finance team when projects are complete and open

Requirements

• Bachelor’s degree in real estate, accounting, finance, business, or a related field preferred; or equivalent experience
• 3-5+ years lease administration experience
• Strong working knowledge of commercial lease agreements and common lease terms
• Lease administration software experience preferably with Lease Query
• Individual must be organized, detail oriented, energetic, motivated, and a self-starter
• Strong communication skills and the ability to work collaboratively with other departments
• Bachelor’s degree in Accounting, Finance, or related discipline required
• One year of accounting experience required
• Three or more years of accounting experience preferred

Benefits

• Core Benefits & Wellness:
  • Medical (including Virtual Care), Dental, and Vision Coverage
  • Employee Assistance Program (EAP)
• Financial Well-being:
  • Competitive pay, Bonus potential, and annual merit reviews
  • 401(k) Plan w/Company Match
  • Health Savings Account (HSA) with HDHP health plans
• Life Insurance:
  • Basic and Supplemental Life Insurance
  • Spouse and Child Life Insurance
• Time Off, Disability and Leave of Absence:
  • Paid Vacation (Starting at 2 weeks) and 6 Annual Paid Holidays
  • Short Term Disability Plan
  • Long Term Disability Plan