Lease Administrator

Position Overview

The Lease Administrator will maintain and update the lease tracking database and prepare lease abstracts for review by senior management.

Position Responsibilities

• Perform Lease checks and provide comments to Outside Counsel on New Store Leases and Renewal Amendments and other Agreements.
• Submit New Store Leases and Amendments/Agreements for execution and deliver to Landlord for execution, ensuring all proper approvals have been obtained and submitted documents align with approved Proformas and approved deal terms (Letters of Intent, Etc.).
• Draft Notice of Lease (Confirmation of Lease term dates/square Footage/Rent Commencement Date) for delivery to Landlord for execution upon new store opening.
• Interpret and enter Lease information on all fully executed documents, including term, rental payments, CAM, RET and percentage rent and other critical dates into the Real Estate database.
• Maintain and update Lease Tracking database, and other reports, including Estoppel & SNDA status report as necessary.
• Aid in drafting legal documents on approved company forms, including amendments, letter agreements, estoppel certificates and Subordination Non-Disturbance Agreements.
• Review and interpret Lease provisions for the Real Estate team, Facilities and Occupancy Accounting in any Landlord/Tenant disputes.
• Update and maintain various reports related to renewal options, kick-outs, co-tenancy and allowance funds as necessary.
• Respond to Landlord default notices and other Landlord correspondence.
• Review and track Leases for Co-tenancy conditions and remedies such as rent reductions and termination rights that may be available and follow up as necessary to ensure the company avails itself of all remedies available.
• Communicate and follow-up with Landlords regarding the status of Leases, Amendments, Estoppel Certificates and Subordination Non-Disturbance Agreements.
• Provide administrative support such as distribution and filing of documents.

Position Requirements

• Strong knowledge of Real Estate documents, including but not limited to, Leases, Purchase Contracts, REA Agreements, SNDA’s, Estoppels, and Letters of Default.
• Strong organizational skills and negotiation skills relative to lease issues, renewals and subleasing.
• Strong verbal and written communication skills.
• Proficient in Microsoft Word and Excel; knowledge of lease tracking software (such as AMT) preferred.

Position Qualifications

• At least 5 years of experience in retail, real estate, lease administration, accounting, auditing, property management and leasing.
• Real estate paralegal experience preferred.
• Bachelor’s degree in Accounting or Law preferred.
• Current Notary License a plus.

Pay

An employee in this position can expect a starting rate of between $100,000 - $115,000 annually, depending on experience, seniority, geographic locations, and other factors permitted by law.

Benefits

• For those scheduled to work less than 20 hours per week: Employee Discount, EAP and Sick Pay.
• For those scheduled to work between 20 and 29.99 hours per week: Employee Discount, EAP, Sick Pay and Paid Time Off including paid Maternity and Parental Leave, Company Paid Holidays, Transit and 401(k) with Company Match.
• For those scheduled to work 30 hours or more: Employee Discount, EAP, Sick Pay and Paid Time Off including paid Maternity and Parental Leave, Company Paid Holidays, 401(k) with Company Match, Comprehensive Health Benefits (Medical, Dental and Vision), Healthcare and Dependent Care Spending Accounts, Healthcare Spending Account, Disability Benefits, Life Insurance, Transit, and Tuition Reimbursement.