Lease Administration & Property Associate (36272)

Job Description Summary

The Lease Administration and Property Associate supports the Tribe's real estate portfolio, focusing on lease and contract administration, property management, financial processing, vendor management, and administrative support.

Essential Duties And Responsibilities

• Serve as a liaison with tenants, developers, service providers, and the Bureau of Indian Affairs (BIA) for residential and commercial lease matters.
• Prepare, review, and track lease documentation and coordinate all required approvals.
• Maintain and update lease records, including rent schedules, critical dates, and key lease terms.
• Monitor lease compliance and ensure timely execution of rent escalations, renewals, consents, and other lease actions.
• Affirm lease-related reporting, budgeting, and financial analysis.
• Cookorize maintenance and repairs across the Tribe’s income-producing properties and vacant land holdings.
• Conduct or attend property inspections to ensure compliance with safety standards and building codes.
• Respond to tenant service requests and maintain positive relationships with tenants and vendors.
• Support capital projects and oversee timely completion of approved property improvements.
• Process department invoices and encumbrances, ensuring accuracy in coding, documentation, and timely submission.
• Establish new vendors in accordance with Tribal accounting and procurement policies.
• Cookorize with Tribal accounting to ensure prompt payments to vendors and proper receipt of rental and fee income from tenants, developers, and escrow companies.
• Prepare and issue Requests for Proposals (RFPs) to identify new vendor or contractors through a competitive bid process.
• Affirm contracts in collaboration with the legal team.
• Provide general administrative support to the Economic Development team including scheduling and coordinating meetings and site visits, processing expense reports, assisting with travel arrangements, managing department records, and notarizing documents as needed.

Qualifications

• Education and/or Experience: Bachelor’s degree in Business Administration, Economics, Finance, Real Estate, or a related field, and a minimum 2-4 years of experience in lease administration, property management, asset management, or real estate operations; or a minimum of 10 years of progressively responsible experience in lease administration, property management, asset management, or real estate operations in lieu of a bachelor’s degree.
• Strong organizational and communication skills with attention to detail.
• Proficiency in Microsoft Office; experience with property or lease management systems preferred.
• Familiarity with tribal governance and/or Indian land leasing is preferred.
• Notary public commission preferred.