Leadership Assistant

Responsibilities

• Provide primary executive support to the Sales & Marketing Leader
• Shared administrative support to Get Work leadership team members as appropriate
• Facilitate clear and professional communication with internal and external stakeholders
• Anticipate needs and help prioritize time, acting as a gatekeeper to protect leader focus
• Manage complex calendars, coordinating meetings, conference calls, and events
• Cook domestic and international travel arrangements and maintain detailed itineraries
• Assist leadership team members with travel and scheduling as needed
• Plan and coordinate leadership meetings, workshops, and offsites, including agendas, logistics, and follow-up actions
• Capture meeting notes and track action items
• Manage email prioritization and draft communications when appropriate
• Prepare presentations, reports, and meeting materials
• Support preparation and distribution of leadership communications, pre-reads, and summaries
• Schedule and organize leadership check-ins and development discussions
• Prepare and process expense reports (ChromeRiver)
• Maintain organized digital files and leadership materials
• Conduct research and gather supporting information as needed
• Provide additional administrative and ad hoc support as requested

Qualifications

• Professional written and verbal communication
• 5+ years supporting C-Level executives
• Experience planning both domestic and international travel
• Proficient with Microsoft Office (OneDrive, Outlook, Word, Excel, PowerPoint, Teams, etc)
• Proficient with expense reporting software, preferably ChromeRiver
• Experience working in an A/E/C industry a plus
• Exceptional attention to detail, organizational and time management skills
• Ability to problem solve, ask questions, identify issues
• Ability to work independently and take ownership of role and responsibilities
• Ability to remain flexible in the face of changing deadlines, travel plans and calendars
• Ability to maintain discretion and strict confidentiality
• Ability to anticipate needs and show a high level of initiative

Pay

Anticipated Starting Pay Range: $75,000.00 - $115,000.00