Lead Sr Admin Assistant- Rehab

We need to output HTML fragment with sections for headings where there is real content. Use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. No Job ID etc. Remove boilerplate: EEO, etc. Also remove navigation/legal etc. Keep substantive info: description, location, hours, job summary, accountabilities (A, B, C, D, E), qualifications (HS diploma/GED required), benefits mention (comprehensive compensation and benefits program, prepaid tuition assistance). No explicit pay or schedule details beyond "Full Time". Hours: Full Time. That could be schedule? The schedule section only if posting actually states them. It says Hours: Full Time. That's schedule info. So we can include a Schedule section with "Full Time". Benefits: they mention benefits program, prepaid tuition assistance. So we can include Benefits section. About the role: maybe from description: Penn Medicine dedicated to tripartite mission etc. Could be used as About the role. Or we could use Job Summary as About the role. The instructions: Use headings only when posting has real, specific content for it. So we need to decide which sections to include. We have: - About the role: we have description of Penn Medicine mission, working for leading academic medical center, etc. That's substantive. - Responsibilities: we have Accountabilities A-E with many detailed duties. That's definitely responsibilities. - Requirements: maybe qualifications? They have Qualifications: HS Diploma/GED Required. That's a requirement. Could also be under Qualifications heading. But we have both Requirements and Qualifications headings allowed. We need to decide which to use. The instructions: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have both Requirements and Qualifications if content exists. However Qualifications often includes education, experience, etc. Requirements could be similar. To avoid duplication, we could put HS Diploma/GED under Qualifications. Requirements could be maybe something else like "Must be able to..." but not present. So we might only include Qualifications. - Skills: not explicitly listed, but could infer from responsibilities (communication, customer service, organizational). But we should not invent. So we should not create Skills section unless posting explicitly states skills. It does not list skills as a separate bullet. So omit Skills. - Benefits: we have benefits program description. - Pay: not specified; omit. - Schedule: Hours: Full Time. So include Schedule. Thus sections: About the role, Responsibilities, Qualifications, Benefits, Schedule. We need to use

for each heading. Use

• for any list of duties/requirements/benefits. Use

  for prose. We need to preserve all substantive information; do not invent or summarize away detail. So we need to include all details from the posting, but we can format them as lists. We must not repeat job title. Not include boilerplate like EEO, navigation, legal, etc. Also remove duplicated lines. We need to include location, hours, etc. Location: 595 West State Street, Doylestown Pa 18901. Hours: Full Time. Job Summary: coordinate and lead clerical support associates while providing clerical support services for the Rehabilitation (Rehab), Orthopedic Institute and Pre-admission testing departments. We need to incorporate that into About the role or maybe a separate section? Could be part of About the role. We'll include location and hours maybe in a

  after About the role heading. But we also have Schedule section for Hours: Full Time. So we could put location in About the role paragraph, and schedule in Schedule section. Let's structure:

  About the role

  Penn Medicine is dedicated to its tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in medicine. Working at this leading academic medical center means collaboration with top clinical, technical, and business professionals across all disciplines. The position is located at 595 West State Street, Doylestown, PA 18901.

  Responsibilities

  • Coordinate and lead clerical support associates while providing clerical support services for Rehabilitation, Orthopedic Institute, and Pre-admission testing departments.
  ... etc. We need to include all accountabilities A-E subpoints. We must preserve all details. Let's extract the accountabilities: A. Coordinates and provides day-to-day clerical support for Rehabilitation, Orthopedic and Pre-admission departments. 1. Coordinates coverage to ensure that the clerical areas are adequately staffed at all times while remaining within budget. 2. Coordinates and provides assistance to the clerical Associates. 3. Coordinates the daily activities and work assignments of the office staff. 4. Coordinates and performs orientation of administrative associates. 5. Coordinates volunteers in the clerical areas. 6. Coordinates and performs clerical tasks associated with the day-to-day patient and (looks like cut off) but we have "6. Coordinates and performs clerical tasks associated with the day-to-day patient and". Probably continues "patient and ..."? The original text: "6. Coordinates and performs clerical tasks associated with the day-to-day patient and". Might be incomplete but we must preserve as is. We'll keep exactly as given. 7. Coordinates and performs outcome collection for orthopedic patients. 8. Facilitates communication for all departments (i.e., monthly calendars, meeting minutes, etc. 9. Responsible for oversight of e-signing system. 10. Coordinates Rehab Associate databases such as outcomes, phone lists, licensure lists etc. 11. Responsible for the ordering and inventory system for materials/supplies for all departments. 12. Ensures that all typing (i.e. meeting minutes, forms, policies) are completed in an accurate and timely manner, filed and distributed appropriately 13. Coordinates computer, fax, scanner, e-sig pad and phone needs with MIS. 14. Facilitates the education and training of all administrative associates. 15. Ensures ongoing competency of all administrative associates. 16. Participates in and provides feedback for administrative associate performance reviews and any counseling. 17. Performs conference room and meeting scheduling for departments. B. Coordinates and ensures maintenance of all electronic medical records. 1. Ensures that all registrations are completed accurately. 2. Ensures that patient records are created accurately. 3. Coordinates the storage of active and old charts based on regulations. 4. Coordinates and perform faxes/e-signing and tracking of therapy plans of care/certification. 5. Coordinate and complete requests for medical records as per established guidelines. 6. In coordination with the lead therapists and manager, create and maintain master files for all office and therapy forms in Word, Excel or Connect as appropriate. 7. Ensures that all clerical staff are following policies regarding HIPPA in regard to handling medical records and requests. 8. Coordinates and completes insurance authorizations for all therapists. 9. Assists manager with chart review and providing supporting evidence to appeal any denials received from billing department. C. Coordinates, ensures and performs the timely and accurate scheduling of patients. 1. Ensures that scheduling for all rehab services are completed in a timely and accurate manner. 2. In collaboration with the Manager and therapists, maximizes therapist schedules. 3. Serves as a liaison with hospital departments for all scheduling and payment functions. 4. Performs all scheduling for the neurological impaired program. D. Communicates with all patients and team members in a collaborative, courteous manner while displaying strong customer service skills. 1. Verbal and non-verbal skills will consistently reflect strong communication skills. 2. Interaction with patients, physicians and other team members will be courteous. 3. Accurately records messages with mandatory elements and provides to the appropriate staff member. 4. Accurately records meeting minutes. 5. Coordinates assignment of duties in his/her absence. 6. Delegates appropriately to administrative associates and volunteers. E. Performs all job duties as outlined on the Administrative Assistant-Rehab Services Job description- Job Code Y3101 (Essential Functions listed below) Provides all departments with necessary clerical support Communicates with all patients and team members in a collaborative, courteous manner while displaying strong customer service Performs scheduling functions for rehab service that are accurate, timely and efficient Manages electronic medical records including scanning of documents accurately, timely and efficiently. Performs duties in accordance with Penn Medicine and entity values, policies, and procedures Other duties as assigned to support the unit, department, entity, and health system organization We need to keep these as list items. Could flatten: each top-level letter as a
  • with subpoints as nested
    . Or we could just list each numbered point as
    • . The instruction: Use
      • for any list of duties/requirements/benefits. So we can create a flat list of all duties (including subpoints). But we need to preserve all info; flattening is okay as long as we keep each point. We'll produce a
        with each numbered point as
        • . Also include the letter headings maybe as
        • with bold? But we can't add extra formatting beyond HTML; we could include inside
        • . That's allowed. We'll keep the letter headings as
        • A. ...
        then subpoints as nested
        . That preserves structure. Similarly for B, C, D, E. We'll need to be careful to not miss any. Now Qualifications: HS Diploma/GED Required. Also maybe mention "We believe that the best care for our patients starts with the best care for our employees." That's more about benefits? Actually it's a statement about employee care. Could be part of About the role? But we already have About the role covering mission. Could include that as part of About the role paragraph. But we must not invent. It's present in the posting after Qualifications? Actually it's after Qualifications: "We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region." That's benefits info. So we will put that in Benefits section. Thus Qualifications: just HS Diploma/GED Required. Benefits: comprehensive compensation and benefits program, prepaid tuition assistance program, employee benefits programs help employees get healthy and stay healthy. Schedule: Full Time. We also have location and hours. Location we placed in About the role. Hours we placed in Schedule. Now we need to ensure we don't include boilerplate: EEO statement, etc. Remove. Now produce HTML fragment. Let's craft:

        About the role

        Penn Medicine is dedicated to its tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in medicine. Working at this leading academic medical center means collaboration with top clinical, technical, and business professionals across all disciplines. The position is located at 595 West State Street, Doylestown, PA 18901.

        Responsibilities

        • A. Coordinates and provides day-to-day clerical support for Rehabilitation, Orthopedic and Pre-admission departments.
          • Coordinates coverage to ensure that the clerical areas are adequately staffed at all times while remaining within budget.
          • Coordinates and provides assistance to the clerical Associates.
          • Coordinates the daily activities and work assignments of the office staff.
          • Coordinates and performs orientation of administrative associates.
          • Coordinates volunteers in the clerical areas.
          • Coordinates and performs clerical tasks associated with the day-to-day patient and
          • Coordinates and performs outcome collection for orthopedic patients.
          • Facilitates communication for all departments (i.e., monthly calendars, meeting minutes, etc