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Jobs · Information Technology · New York

Lead Project Coordinator (Mission Critical/Data Center)

WSP in the U.S. · Troy, NY · 3 mo ago
Information Technology$35–$39/hrFull-time

kW MCE is seeking a Lead Project Coordinator for our Troy, NY location. The Project Coordinator supports the Project Manager and project teams with administrative duties throughout the project lifecycle, taking a proactive role in moving projects forward and enhancing communication.

Responsibilities

  • Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews are completed.
  • Support the project manager with internal communications and follow-up.
  • Maintain the project calendar, including project deliverables, QC deadlines, and publishing updates to the project team.
  • Assist in scheduling internal team meetings, project kick-offs, design reviews, and other project-related meetings.
  • Assist in reviewing project financial reports and communicate issues to the project team.
  • Create and maintain project Smart Sheets and document file storage.
  • Assist in tracking invoices and project payments.
  • Assist the project manager with reviewing deliverables during project deadlines and ensure projects meet all internal compliance requirements.
  • Assist the project team in receiving, filing, distributing, processing, tracking due dates, and responding to RFIs, submittals, and responses.
  • Provide support for editing and formatting of specifications.
  • Assist in preparation of materials required for project pursuit.
  • Assist in processing contracts and sub-consultant contracts.
  • Attend project, department, and team meetings; take and distribute meeting notes internally and externally as required.
  • Assist in generating project financial management reports.
  • Assist in tracking scope changes and updating project budgets accordingly.
  • Create and maintain project document file storage within the standard project directory structure.

Requirements

  • High School Diploma or GED required.
  • 5+ years of experience.
  • Deadline-oriented with the ability to track, maintain, and meet multiple concurrent deadlines.
  • Excellent verbal, written communication, and problem-solving skills.
  • Proficiency in MS Office applications, including Word, Excel, Outlook, and PowerPoint.
  • Familiarity with Bluebeam and Smartsheet is an advantage.
  • Working knowledge of cloud-based file-sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, or Box is an advantage.
  • Strong computer and typing skills.
  • Self-motivated and flexible to take on new tasks and assist teams.
  • Strong willingness and eagerness to learn.

Benefits

WSP provides a comprehensive suite of benefits focused on health and financial stability, including:

  • Medical, dental, vision, disability, and life coverage.
  • Retirement savings plans.
  • Paid sick leave and paid vacation (or other personal time).
  • Paid parental leave.
  • Paid time off for bereavement, voting, and attendance at naturalization proceedings.

Pay

Expected hourly range (all locations): $35.00–$39.00.

About the Company

WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. We design lasting solutions in the buildings, transportation, energy, water, and environment markets. With over 15,000 employees in more than 300 offices across the U.S., we partner with clients to help communities prosper. WSP offers a flexible and agile workplace model while meeting client needs.

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