Lead Project Coordinator -Commercial Construction Experience is Required

Ameritech Facility Services is seeking an experienced Lead Project Coordinator to oversee the Project Coordination team while serving as the operational backbone of commercial construction projects. This leadership position requires deep commercial construction lifecycle expertise to mentor coordinators, partner with project managers and accounting, and ensure projects move efficiently from award through closeout.

Responsibilities

• Lead the Project Coordination Team
  • Interview, hire, onboard, and train Project Coordinators.
  • Mentor and coach Project Coordinators on company processes and construction best practices.
  • Conduct weekly and biweekly project review meetings with Project Managers and Coordinators.
  • Communicate new procedures and operational improvements to the project team.
  • Identify workflow issues and recommend process improvements to leadership.
  • Foster communication between Project Management, Accounting, Estimating, and Operations.
  • Approve weekly Project Coordinator payroll.
  • Track superintendent labor allocations and ensure labor is charged correctly.
  • Coordinate employee PTO schedules on the company calendar.
• Project Administration
  • Ensure projects never begin without fully executed contracts.
  • Assist with AIA contract administration.
  • Support permitting efforts and coordinate with licensing departments.
  • Assist with warranty projects and project closeout.
  • Create, update, and distribute operational reports for leadership.
  • Maintain organized SharePoint project documentation.
  • Conduct monthly expense accrual meetings with Project Managers.
  • Support Level 10 meetings and additional operational initiatives.
• Acumatica Administration & Project Controls
  • Serve as the team's Acumatica subject matter expert.
  • Train Project Coordinators and Project Managers on:
    • Project setup
    • Customer and location creation
    • Budget uploads
    • Change Orders
    • Commitments
    • Billing
    • Budget locking
    • General system navigation
  • Review and approve project costs following Project Manager approval.
  • Verify invoices contain required documentation before payment processing.
  • Monitor project budgets, costs, revenue, and project status.
  • Upload and maintain project budgets using estimate and bid files.
  • Identify project issues and either resolve them or delegate corrective action.
  • Review daily Acumatica reports to ensure projects remain accurate and current.
  • Support month-end and quarter-end financial activities.
• Financial & Compliance Management
  • Review subcontractor invoices for accuracy and completeness.
  • Verify subcontractor Certificates of Insurance and W-9s remain current.
  • Manage PayApps submissions and coordinate documentation with Accounts Payable.
  • Partner with Accounts Receivable regarding outstanding customer payments.
  • Ensure required documentation is maintained, including:
    • Contracts
    • Subcontracts
    • Change Orders
    • Lien Waivers
    • Closeout Documentation
    • Compliance Records
  • Assist Project Managers and Accounting in resolving subcontractor and billing issues.
  • Support accurate project invoicing.
• Project Coordinator Oversight
  • Provide leadership and guidance to Project Coordinators responsible for:
    • Project setup
    • Stakeholder assignments
    • Budget uploads
    • Scope creation
    • Project status updates
    • Compliance tracking
    • Purchase order coordination
    • Material tracking
    • Meeting recap documentation
    • Signature collection
    • Project invoicing
    • Daily project monitoring
    • Budget tracking
    • Client closeout documentation

Requirements

• 5+ years of commercial construction project coordination experience.
• Previous experience supporting commercial construction projects from award through closeout.
• Experience leading or mentoring Project Coordinators or project support staff.
• Strong understanding of commercial construction documentation and project administration.
• Experience managing contracts, subcontracts, change orders, pay applications, lien waivers, and compliance documentation.
• Strong financial and administrative understanding of commercial construction projects.
• Advanced organizational and time management skills.
• Excellent communication and leadership abilities.
• High attention to detail with exceptional problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Commercial Construction experience: 3 years (Required).
• Commercial Project Coordination: 3 years (Required).
• Ability to commute to Ball Ground, GA 30107 (Required).

Preferred Qualifications

• Acumatica ERP experience.
• SharePoint experience.
• Smartsheet experience.
• Experience supporting multiple Project Managers simultaneously.

Benefits

• Competitive salary based on experience.
• Medical, Dental, and Vision Insurance.
• 401(k) with Company Match.
• Paid Time Off.
• Paid Holidays.
• Career growth opportunities.
• Collaborative and supportive team environment.
• Employee assistance program.
• Employee discount.
• Health savings account.
• Life insurance.
• Referral program.

Work Location: In person