Project Coordinator - Construction Experience Required

Job Description

Title of Job: Project Coordinator
Status: Non-exempt
Reports To: Operations Manager
Location: Onsite M-F, Ball Ground, GA

Summary of Position

The Project Coordinator reports to the Operations Manager and provides administrative and coordination support to approximately 2-4 Project Managers and a General Manager to ensure timely and completion of Client projects. The Project Coordinator should be highly organized, capable of multi-tasking, able to meet deadlines under pressure, and possess a strong work-ethic.

Job Responsibilities/Essential Functions

• Enter new jobs in Project Management System
• Communicate schedules and requirements to field technicians
• Receive, track, and save project paperwork into all systems. (Spectrum, Smartsheet SharePoint)
• Cookordinate Subcontractors Schedule work, request paperwork, ensure all subcontractor requirements are met and filed into the appropriate company file
• Orders Materials
• Communicates with field team for daily/weekly paperwork
• Reviews, analyze, and acts on daily reports
• Aid Project Manager proactively identify upcoming risks, project timeline slips, contractor issues, field technician issues, and financial issues.
• Aid with obtaining all required paperwork
• Aid in obtaining Permit
• Meet with managers weekly to push projects forward and assist as needed.
• Aid in the overall ownership of all projects.
• Generate project reporting/dashboards
• Participate in project conference calls
• Answer project questions from technicians, contractors, and Client
• Customer service
• Other duties as assigned

Required Knowledge, Skills, and Abilities

• Commitment to a work schedule.
• Construction Knowledge (Preferable but willing to train.)
• Experience with Office Suite.
• Smartsheet (Preferable but not required)
• Knowledge of Google docs
• Self-starter
• Smart, analytical, creative and can deliver results quickly.
• Self-starter, highly organized, and able to work well with individuals at all levels.
• Strong written, oral, and visual communication skills.
• Extremely organized with strong attention to detail.
• Able to work independently and as part of a team, work well under deadlines.

Minimum Qualifications

• 18 years of age or older
• Must be able to pass a drug test
• Must be able to pass a background check

Physical Demands

• While performing the duties of this job the employee is regularly required to sit, talk and hear.
• The employee must occasionally lift and/or move up to 50 pounds.
• The employee is required to use hands to type, handle, or feel objects, tools and computer controls.
• Specific vision abilities required by this job include close vision and distance vision.